Receptionist/ Admin - UAEN

About this opportunity

Role purpose: The Receptionist serves as the primary point of contact for visitors, clients, and employees while ensuring the smooth day-to-day operation of the front office. This role is responsible for managing front desk operations, coordinating communications, and providing administrative support to maintain smooth day-to-day business operations. Key responsibilities: Greet and welcome visitors, clients, and employees in a professional and courteous manner. Manage the reception area to ensure it remains organised, presentable, and fully operational. Handle incoming calls, emails, and general enquiries, directing them to the appropriate departments. Coordinate and manage meeting room bookings, ensuring rooms are prepared and equipped for meetings. Receive, sort, and distribute incoming mail, deliveries, and courier packages. Monitor office supplies, stationery and other workplace materials, coordinating with the Workplace Operations Manager for replenishments as required. Support the coordination of office events, meetings, and employee activities. Assist with visitor access and employee logistics when required. Provide administrative support to departments as needed. Identify and report minor maintenance issues, escalating larger concerns as necessary. Provide administrative support by managing documents, printing, scanning, and filing as required. Any other tasks as reasonably assigned to support the evolving needs of the business. Required qualifications & experience: Minimum 2–3 years of experience in a receptionist, front desk, or administrative role within a corporate or professional services environment. High school diploma or equivalent required. Diploma or certificate in Office Administration, Business, or related field preferred. Skills & competencies: Exceptional verbal and written communication skills, with a polished and professional demeanour. Strong organisational skills, attention to detail, and the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management systems. A proactive, service-oriented approach with the ability to handle confidential information with discretion. Arabic Speakers and working proficiency in English.