Contract Administrator

About this opportunity

Key Responsibilities Administer and manage main contracts, subcontract agreements, purchase orders and related contractual documentation throughout the project lifecycle. Review contract conditions, specifications, drawings, BOQ, scope of work, schedules and other contract documents to identify contractual obligations, risks and entitlements. Ensure compliance with contractual requirements, notice provisions, submission timelines, payment terms and project-specific procedures. Prepare, review and maintain contractual correspondence, notices, instructions, approvals, confirmations and other formal communications. Monitor and manage Variations, Change Orders, Extension of Time (EOT), Delay Claims, Disruption Claims, Loss & Expense and other contractual entitlements . Identify potential contractual risks at an early stage and advise the Project Manager and Commercial Manager on appropriate mitigation measures. Maintain comprehensive Contract Registers, Variation Registers, Claims Registers, Correspondence Registers and Notice Trackers . Review and assess subcontractor claims, variations, EOT requests, payment applications and contractual submissions. Coordinate with Planning and Project Controls teams to establish contractual entitlement for delays, disruptions and extension of time claims. Review project programmes, progress updates and delay events from a contractual perspective and ensure proper documentation of critical events. Assist in preparation, substantiation and negotiation of contractual claims with the Client, Consultant and Subcontractors. Ensure timely submission of contractual notices in accordance with the requirements of the contract and applicable conditions. Review and advise on FIDIC-based contracts and other bespoke forms of construction contracts . Support commercial teams in contract negotiations, amendments, settlements and resolution of contractual disputes. Monitor Client/Consultant instructions and ensure that changes to the scope are properly documented and commercially evaluated. Ensure all verbal instructions, site instructions and design changes are formally recorded and converted into appropriate contractual submissions. Coordinate with QS/Commercial teams for valuation of variations, claims and additional works. Review subcontract agreements to ensure alignment with main contract obligations, particularly regarding back-to-back provisions, notices, liability and risk allocation. Monitor subcontractor contractual performance and ensure compliance with agreed scope, programme, milestones and contractual obligations. Maintain accurate records of contractual deliverables, insurance, bonds, guarantees, warranties and other contractual requirements. Assist in preparation of monthly commercial and contractual reports highlighting key risks, claims, variations, notices and outstanding issues. Participate in contractual meetings with Clients, Consultants, Subcontractors and Project Management teams. Support the Project Manager and Commercial Manager in resolving contractual issues and maintaining positive commercial relationships. Assist in dispute avoidance and resolution, including preparation of supporting documentation for mediation, adjudication, arbitration or litigation when required. Ensure proper close-out of contracts, including final accounts, outstanding claims, variations, warranties, retention and contractual obligations. Maintain a complete and auditable contractual document trail throughout the project. High-Rise Project Focus The successful candidate should have strong exposure to high-rise building construction , including: Residential, commercial and mixed-use towers High-rise concrete and structural works Architectural and finishing works MEP services and coordination Façade, curtain wall and external works Vertical transportation/lifts Fit-out and specialist subcontract packages Design changes and construction variations Authority approvals and project interfaces Multiple subcontractor and specialist contractor packages Key Competencies Strong knowledge of construction contract administration and commercial management Excellent understanding of FIDIC and construction contract conditions Strong expertise in claims, variations, EOT and delay management Excellent contractual and commercial risk assessment skills Strong knowledge of subcontract administration and back-to-back contracting Excellent written and verbal communication skills Strong negotiation, analytical and problem-solving abilities Ability to manage multiple contractual matters under tight project deadlines Strong documentation, reporting and record-management skills Ability to work effectively with Project Management, QS, Planning, Engineering and Procurement teams Strong attention to detail and ability to identify contractual risks and opportunities Education & Experience Bachelor's Degree in Quantity Surveying, Civil Engineering, Construction Management, Business Administration, Law or a related discipline . 10+ years of relevant experience in contract administration within major building construction projects. Proven experience working on high-rise towers, commercial buildings, residential developments or mixed-use projects . Strong experience with main contracts and subcontract administration. Hands-on experience in FIDIC contracts, variations, claims, EOT, delay analysis and contractual correspondence . Experience working with international consultants, clients, subcontractors and major construction contractors is highly preferred. Membership/certification from RICS, CIArb, CIPS or equivalent professional bodies will be an advantage.