Project Coordinator cum Document Controller

About this opportunity

We are looking for a motivated and detail-oriented Project Coordinator / Document Controller from Civil Engineering Background to support our projects team in managing project documentation, technical submissions, supplier coordination, and project close-out records. This is an excellent opportunity for a junior professional seeking to build a career in project administration and document control within the construction and infrastructure industry. Must have Civil Engineering Degree or related field. Key Responsibilities Project Documentation & Submittals Prepare and submit material submittals, product data sheets, samples, and other technical documents for consultant and client approvals. Assist in the preparation of prequalification documents, technical compliance statements, and project-related submissions. Coordinate with suppliers and manufacturers to obtain technical data sheets, product certifications, samples, and other required documentation. Maintain records of submitted, approved, and pending project documents. Project Coordination Assist in processing project entry permits, gate passes, and other site access requirements. Coordinate with suppliers, project managers, procurement personnel, and site teams to ensure timely submission of required documents. Follow up on approvals, comments, and requests from clients, consultants, and contractors. Handover & Close-Out Documentation Collect, organize, and file project completion reports and handover documentation. Prepare and submit warranty certificates, guarantees, and Operation & Maintenance (O&M) manuals. Ensure all project close-out documents are properly maintained and archived. Document Control & Filing Maintain an organized filing system for both physical and electronic project documents. Ensure documents are accurately filed, updated, and easily retrievable. Manage document revisions and maintain version control. Support the implementation of company document control procedures and standards. Requirements Must have Degree in Civil Engineering, Architecture, Construction Management, or a related field. 1–3 years of experience in document control, project coordination, administration, or a similar role within the construction, architecture, landscaping, or related industries. Experience preparing material submittals, prequalification documents, compliance statements, O&M manuals, and warranty documentation Good knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook. Strong organizational and administrative skills with attention to detail. Good communication and coordination abilities. Ability to work in a fast-paced environment and manage multiple tasks efficiently. Preferred Qualifications Prior UAE experience and basic knowledge of AUTOCAD will be an advantage. Familiarity with construction project documentation and consultant approval processes is desirable but not essential. Personal Attributes Organized and methodical with strong attention to detail. Positive attitude and willingness to support the team. Good follow-up and time management skills. Compensation & Benefits Competitive salary based on qualifications and experience. Training and career development opportunities. Opportunity to grow within a dynamic and expanding organization. Other benefits as per company policy