Executive Assistant

About this opportunity

Senior Executive Assistant / Executive Secretary Job Description The Senior Executive Assistant will provide high-level administrative, operational and organizational support to the company’s senior management and executives. This position requires excellent communication, organization, discretion, time management and coordination skills. The successful candidate will act as a key coordination point between executives, employees, business partners, clients and external stakeholders. The role will be responsible for managing executive schedules, meetings, correspondence, business travel, documentation and follow-up activities efficiently and professionally. Key Responsibilities Manage executives’ calendars, appointments, meetings and daily schedules. Organize internal and external meetings and ensure that all required documents, presentations and materials are prepared in advance. Prepare meeting agendas, take minutes and follow up on decisions and action items. Draft professional emails, official letters, reports, presentations and other business correspondence. Handle communications and correspondence on behalf of senior management when authorized. Coordinate all business travel arrangements, including flights, hotels, visas, transfers and detailed travel itineraries. Organize management meetings, business lunches, conferences and corporate events. Handle confidential and sensitive company, financial, personnel and executive information with the highest level of discretion and professionalism. Maintain organized filing systems, records, documents and archives. Follow up on tasks assigned by senior management and ensure timely completion. Coordinate with departments to collect information, reports and documents requested by management. Assist in the preparation of presentations, reports, meeting files and executive documents. Screen and prioritize incoming calls, emails, meeting requests and other communications. Professionally welcome and coordinate senior-level visitors, clients and business partners. Monitor important deadlines, renewals, appointments and follow-up items. Proactively resolve administrative issues and independently handle routine matters when appropriate. Provide ad hoc administrative and operational support to senior management when required. Represent the company and senior management professionally at all times.