Personal Secretary

About this opportunity

We are seeking a highly organized, discreet, and proactive Personal Secretary to provide comprehensive administrative and executive support to the CEO/Managing Director. The ideal candidate will be flexible, professional, adaptable to dynamic work environments, and comfortable working closely with senior leadership while maintaining the highest standards of confidentiality. Key Responsibilities Manage the CEO's calendar, appointments, meetings, and travel arrangements. Coordinate domestic and international business travel, including visas, accommodation, and itineraries. Handle confidential correspondence, reports, presentations, and documentation. Screen phone calls, emails, and visitors on behalf of the CEO. Prepare meeting agendas, take minutes, and follow up on action items. Liaise with clients, business partners, and internal departments professionally. Organize events, business meetings, and executive schedules. Assist with personal and business-related administrative tasks as required. Ensure all confidential information is handled with absolute discretion. Be available to travel with the CEO for business trips when required. Bachelor's degree or equivalent qualification. 3-5+ years of experience as a Personal Secretary, Executive Assistant, or similar role. Excellent verbal and written communication skills in English (additional languages are an advantage). Strong organizational, multitasking, and time-management skills. High level of professionalism, integrity, and confidentiality. Well-groomed with a professional appearance suitable for representing senior management. Open-minded, adaptable, and able to work effectively in diverse cultural and international business environments. Comfortable working closely with senior executives in a fast-paced environment. Willingness and ability to travel internationally on short notice. Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. Strong problem-solving skills with the ability to work independently. Positive attitude and a proactive approach to work. High emotional intelligence and interpersonal skills. Flexible working hours when business needs require. Ability to prioritize multiple tasks under pressure. Ready to shift to Oman / Dubai Open Minded Presentable Candidates, who wants to earn and grow with us. Strong attention to detail and commitment to excellence.