Secretary - Head Office & Real Estate

About this opportunity

We are looking for an experienced and well-organized Secretary to join our Head Office & Real Estate team. Main Responsibilities: • Daily office administration and follow-ups • Organizing property maintenance schedules • Coordinating technicians, maintenance staff, and drivers • Receiving tenants’ requests and complaints and following up until closure • Handling spare parts and maintenance material requests and purchases • Recording spare parts and monitoring inventory/stock • Managing Petty Cash, expenses, receipts, and supporting documents • Handling and checking company payments and utility bills, including Ooredoo, electricity, water, and other regular expenses • Ensuring bills are accurate, properly recorded, and paid on time • Converting existing paper files and documents into E-Files / Digital Files and uploading them to the company’s computer system • Organizing, naming, categorizing, and maintaining the digital filing system to ensure documents are properly archived and easily accessible • Maintaining organized payment, invoice, and administrative records