Administrative Assistant

About this opportunity

We are seeking a highly organized, detail-oriented, and proactive and efficient Administrative Manager to support our team and contribute to our mission of enhancing educational experiences. The ideal candidate will be responsible for providing comprehensive administrative support to ensure smooth operations across various departments. This role requires excellent organizational skills, the ability to multitask, and a keen eye for detail. Key Responsibilities: Handle incoming phone calls and route them appropriately Manage office supplies inventory and place orders when necessary Assist with travel arrangements and expense reports Monitor and manage incoming emails Draft and send professional correspondence Schedule and coordinate meetings, appointments, and conference calls Manage executive calendars and resolve scheduling conflicts Send meeting reminders and prepare necessary materials Update and maintain customer relationship management (CRM) system Input and update contact information and interaction history Generate reports and assist with data analysis Accurately input various types of data into company databases and spreadsheets Verify data for accuracy and completeness Maintain organized digital and physical filing systems Assist with onboarding processes for new employees Maintain employee records and update HR databases Support recruitment efforts by scheduling interviews and communicating with candidates Assist in the planning and execution of company events and initiatives Conduct research and prepare presentations as needed Support cross-functional teams on ad-hoc projects Qualifications: Bachelor's degree in Business Administration or related field (or equivalent work experience) 2+ years of experience in an administrative role, preferably in a fast-paced environment Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with CRM systems (e.g., Salesforce, HubSpot, etc) Strong organizational and time management skills Excellent written and verbal communication skills Ability to maintain confidentiality and handle sensitive information Proactive problem-solving skills and attention to detail Ability to work independently and collaboratively in a team environment Preferred Skills: Familiarity with project management tools (e.g., Asana, Trello, etc) Experience in the education or technology sector Knowledge of basic HR processes and best practices