Executive Assistant to the Owner

About this opportunity

Reports To: Owner / Managing Director Job Summary Responsible for providing administrative, business, and personal support to the Owner, ensuring that daily activities, communications, meetings, and important tasks are properly coordinated and followed up. Key Responsibilities Manage the Owner’s schedule, meetings, appointments, and business commitments. Handle emails, calls, correspondence, documents, and confidential information. Coordinate and follow up with clients, suppliers, contractors, and company departments. Monitor pending orders, payments, deliveries, quotations, and other important matters. Ensure the Owner’s instructions are communicated and completed on time. Prepare reports, meeting notes, presentations, and status updates. Coordinate business travel, including flights, hotels, visas, and meetings. Assist with the Owner’s personal business matters when required. Travel with the Owner for business trips when necessary. Maintain professional relationships with key clients, suppliers, and business partners. Immediately highlight urgent or critical matters to the Owner. Bachelor’s degree or diploma in Business Administration or related field. 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or similar role. Excellent English communication and writing skills. Strong organizational, coordination, and follow-up skills. Proficient in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint. Ability to multitask and work under pressure. High level of confidentiality, integrity, professionalism, and discretion. UAE business experience is an advantage.