Office Experience Coordinator

About this opportunity

Reception and Front of House · Welcome visitors, clients and employees professionally and manage the reception and common areas. · Manage the main phone line, messages, mail, couriers and deliveries. · Coordinate visitor access, parking, passes and relevant security procedures. Office Administration · Manage office supplies, pantry items and stationery, including inventory tracking and ordering. · Maintain office records, schedules, contact lists and administrative documentation. · Coordinate new-joiner office readiness, including access cards, desk setup and welcome arrangements. · Manage schedules for office service providers, including cleaning, pantry and landscaping teams. · Coordinate meeting-room setups, internal meetings, small events and office activities. Facilities Coordination · Act as the main contact for building management, security, cleaning, maintenance teams and other office service providers. · Log, track and follow up on repairs, air-conditioning issues, cleaning requests and safety concerns. · Coordinate preventive maintenance and help ensure the workplace meets health and safety standards. · Ensure meeting-room equipment and office facilities are functional and ready for use. · Handle other reasonable requests required to maintain an effective office environment. · Bachelor's degree or equivalent qualification. · At least 5 years of experience in office coordination, office management, reception or administrative support. · Basic knowledge of facilities coordination, or a clear willingness and ability to learn. · Proficiency in Microsoft Outlook, Word and Excel. · Strong communication skills in English and Arabic. Key Competencies · Professional, welcoming and customer-service focused. · Organized, proactive and able to manage multiple priorities in a fast-paced environment. · Strong interpersonal, coordination and problem-solving skills. · Positive, reliable and collaborative team player.