Secretary, Omani Candidate

About this opportunity

Secretary, Omani Candidate Department: Director s Office SoFS Campus: School of Foundation Studies, Airport Heights Reporting To: Director Minimum Qualification: Bachelor s degree in Business Administration, Office Management, Secretarial Studies, or a related field. Relevant professional certification is desirable. Experience: 2- 5 Years Language Requirement: Proficiency in English and Arabic is a must. Job Description: Minimum of 3 years' experience in executive secretarial or administrative support, preferably within a higher education institution or a similar professional environment. Experience in providing administrative support to senior executives, directors, or academic leaders. Experience in coordinating meetings, preparing agendas and minutes, and following up on action items. Experience in handling confidential documents and maintaining records with a high degree of accuracy and discretion. Experience in coordinating communications with internal and external stakeholders. Requirement /Skills: Communication Skills Excellent interpersonal and communication skills, with the ability to interact professionally with academic staff, students, senior management, and external stakeholders. Excellent written and verbal communication skills in both English and Arabic. Ability to draft, proofread, and edit official correspondence, reports, meeting minutes, and presentations. Strong customer service skills with the ability to handle enquiries professionally and courteously. Ability to communicate effectively while maintaining confidentiality and professionalism. Computing and Digital Literacy Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent skills in Microsoft Teams, Zoom, and other virtual meeting platforms. Experience using document management systems, electronic filing systems, and cloud-based collaboration tools. Ability to manage electronic calendars, schedule appointments, and coordinate meetings efficiently. Familiarity with Enterprise Resource Planning (ERP) systems (e.g., SAP) and university information systems is an advantage. Ability to prepare reports, spreadsheets, presentations, and statistical summaries using appropriate software applications. Personal Competencies High level of professionalism, integrity, and discretion in handling confidential information. Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines. Strong attention to detail and commitment to accuracy. Ability to work independently with minimal supervision and exercise sound judgment. Strong problem-solving and decision-making skills. Ability to work collaboratively with academic and administrative staff across the University. Flexibility and adaptability in responding to changing priorities and operational requirements. Positive attitude, initiative, and commitment to delivering high-quality administrative support. Ability to maintain effective filing systems and ensure compliance with institutional policies and procedures Important Note: Please apply before 24-Sep-2026 APPLY...