Project Secretary ( Arabic)

About this opportunity

· Typing of site documents, correspondences, MOMs, memos, transmittal as required specifically by Project Manager and other team members. · Checking quality of documents. · Setting up & Maintain project filling system that supports efficient information management. · Performs file backup to ensure proper storage and archiving of electronic registers. · Develop and implement processes related to document control and management. · Ensure proper logging and indexing of all documents such that timely retrieval of documents can be done, when needed. · Teaming up with other documentation groups, as applicable. · Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. · Ad hoc duties as required to assist the project team. · Produce and maintain Document Progress Reports to Project Managers. · Prepares Document Transmittals, Delivery and collection of documents from Consultants, Contractors, Authorities and internally. · Ensure working files are kept up to date with most recent documents and drawing revisions. · Should be Graduate with practical / hands-on experience in document management roles in construction projects of at least 5 years in UAE. · Excellent Typing skills, with proficiency working with personal computer applications, such as MS Word processing program, data management, spreadsheet, and desktop publishing applications. · Ability to keep sensitive information confidential, plan and execute diverse tasks at the same time without supervision. · Familiar with e-Document management systems. · Basic understanding of Engineering / Procurement / Construction / Commissioning documents. · Able to work in a fast-paced and deadline-driven environment. · Should be highly organized and pro-active. · Have keen attention to details. · Possess brilliant human relationship skills, in addition to being able to communicate orally and in writing. Able to handle English and Arabic communication and correspondence with excelleance.