Admin cum Receptionist

About this opportunity

Front Desk & Reception Management First Point of Contact: Welcome visitors, clients, and guests, ensuring a professional and hospitable environment. Communications: Screen, answer, and direct incoming calls on a multi-line phone system; manage and respond to general company emails. Access & Security: Monitor office security by issuing visitor badges, maintaining entry/exit logbooks, and managing building or parking access. Mail Operations: Receive, sort, and distribute incoming mail, couriers, and packages while organizing outgoing correspondence. Administrative & Clerical Support Scheduling: Coordinate appointment calendars, schedule internal meetings, and book meeting rooms. Documentation: Prepare, draft, and organize company correspondence, reports, presentations, and documents. Record Keeping: Maintain both physical and digital filing systems, employee directories, and customer databases. Data Entry: Keep records updated accurately using programs like the Microsoft Office Suite. Office Management & Operations Inventory Control: Monitor and maintain stock levels for office stationery, pantry items, and equipment. Vendor Management: Liaise with suppliers, manage service agreements, and coordinate with maintenance or housekeeping staff for office upkeep. Event Coordination: Assist in planning and executing internal corporate events, staff training, or client gatherings. Departmental Assistance HR Support: Assist with HR tasks such as maintaining daily attendance tracking, logging leave, or coordinating with the Public Relations Officer (PRO) for work visas. Finance Assistance: Help process supplier invoices, post entries into systems (e.g., SAP), and process petty cash. Possesses a Bachelor's degree in Business Administration or a related field. Holds a minimum of 2 years of experience in an administrative or receptionist role, demonstrating practical application of skills. Demonstrates proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competency. Exhibits exceptional organizational and time-management skills, ensuring efficient handling of multiple tasks. Must be available to join immediately. Apply now if you are available for immediate joining