Food & Beverage Coordinator

About this opportunity

Summary The Food & Beverage Coordinator is responsible for providing comprehensive administrative and operational support to both the Food & Beverage and Culinary divisions. The role serves as a key point of coordination between departments, ensuring the timely completion of administrative processes, recruitment documentation, purchasing activities, inventory records, colleague administration, and reporting requirements. The Food & Beverage Coordinator plays an essential role in supporting the smooth and efficient operation of restaurants, bars, in-room dining, stewarding, and culinary functions within a luxury hospitality environment. Main Duties: Provide administrative support to the Food & Beverage and Culinary leadership teams, ensuring the efficient coordination of daily departmental activities. Prepare and process recruitment-related documentation, including manpower requisitions, interview scheduling, onboarding requirements, transfer requests, and other colleague administration matters. Coordinate new hire documentation, uniform requests, system access requirements, colleague filing, and onboarding processes in collaboration with Human Resources. Raise and track purchase requisitions, material requests, and procurement requirements for Food & Beverage and Culinary departments in accordance with established procedures. Maintain accurate records of operational expenses, purchase orders, invoices, and departmental documentation to support budgetary controls and financial reporting. Prepare departmental reports, presentations, meeting minutes, monthly statistics, productivity reports, and other administrative documents as required by management. Support inventory and asset management activities by maintaining records of operating equipment, china, glassware, utensils, kitchen equipment, and other departmental assets. Coordinate training schedules, colleague certifications, compliance records, and departmental learning activities to ensure proper documentation and follow-up. Monitor expiry dates and renewal requirements for licenses, permits, contracts, supplier documentation, and mandatory compliance certifications relevant to departmental operations. Serve as a liaison between Food & Beverage, Culinary, Human Resources, Finance, Purchasing, Engineering, and other departments to facilitate smooth communication and issue resolution. Maintain accurate colleague records, departmental filing systems, organizational charts, vacation trackers, attendance records, and other operational documentation. Support the planning and coordination of special events, promotions, menu launches, audits, and departmental projects as directed by management. Ensure all departmental records, reports, and confidential information are maintained accurately and handled with a high level of professionalism and discretion. Assist with the preparation and submission of budgets, forecasts, CAPEX requests, and other business-related documentation when required. Maintain compliance with company policies, administrative procedures, record-keeping requirements, and luxury hospitality standards. Qualifications Diploma or Bachelor's degree in Hospitality Management, Business Administration, Hotel Management, or a related field. Minimum 2-3 years of administrative or coordinator experience within Food & Beverage, Culinary, Hospitality, or Hotel Operations. Strong understanding of Food & Beverage and Culinary operations, departmental structures, and hospitality administrative processes. Experience in processing recruitment documentation, purchase requisitions, colleague administration, and departmental reporting is preferred. Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook. Experience working with hospitality systems, purchasing platforms, inventory systems, or ERP software is advantageous. Strong organizational, time-management, and multitasking abilities with excellent attention to detail. Excellent communication and interpersonal skills with the ability to collaborate effectively across multiple departments. Ability to handle confidential information with professionalism and discretion.