NADIA Recruitment & Management Consultants · دبي, AE
Posted:
Job Summary: Our client, an infrastructure solutions company is looking for a Project Coordinator/ Document Controller to be based in Dubai. Key Responsibilities: Prepare and submit material submittals, product data sheets, samples, and other technical documents for consultant and client approvals. Assist in the preparation of prequalification documents, technical compliance statements, and project-related submissions. Coordinate with suppliers and manufacturers to obtain technical data sheets, product certifications, samples, and other required documentation. Maintain records of submitted, approved, and pending project documents. Assist in processing project entry permits, gate passes, and other site access requirements. Coordinate with suppliers, project managers, procurement personnel, and site teams to ensure timely submission of required documents. Follow up on approvals, comments, and requests from clients, consultants, and contractors. Collect, organize, and file project completion reports and handover documentation. Prepare and submit warranty certificates, gate pass guarantees, and Operation & Maintenance (O&M) manuals. Ensure all project close-out documents are properly maintained and archived. Maintain an organized filing system for both physical and electronic project documents. Ensure documents are accurately filed, updated, and easily retrievable. Manage document revisions and maintain version control. Support the implementation of company document control procedures and standards. Requirements: 3 to 5 years of experience in a similar Projects Coordinator / Document Controller role. Experience should be in flooring, construction, landscape, or fit-outs industry. Experience in preparing and managing material submittals, technical documents, product data sheets, project submissions, approvals, and handover documentation. Experience coordinating with suppliers, manufacturers, project managers, procurement personnel, site teams, clients, consultants, and contractors. Good knowledge of document revisions, version control, project filing, close-out documentation, warranty certificates, and O&M manuals. Strong organizational and coordination skills with the ability to maintain accurate physical and electronic project documentation.