Personal Assistant

About this opportunity

· Reads and screens incoming correspondence/reports and e-mails, make preliminary assessments of the importance of materials and organize documents, handle some matters personally and forwards appropriate documents/materials to the GM and/or to the concerned person. · Receives and screens incoming calls and visitors, determines which are priority matters and notify the GM accordingly. Make referrals if necessary to appropriate staff or provides requested information. · Performs a variety of administrative or executive support tasks that are highly confidential. · Coordinates office management activities for the General Manager · Composes/encodes correspondence as instructed by the GM or in response to inquiries. · Acts as liaison between the GM and Managers by transmitting directives, instructions, assignments and following up on the status of assignments. · Updates the GM on status of issues before scheduled meetings. · Prepares agenda and collect materials for meeting and encoding minutes and keep records of proceedings. · Takes and transcribes dictation on technical and confidential matters from the General Manager · Coordinates and facilitates the GM’s Calendar to arrange appointments, meetings and/or conferences. · Recommends actions to be taken on office expenditures such as equipment and office supply needs. · Circulating agendas, reports and approved minutes if necessary. · Compiles and maintains records, statistical information and reports. · Establishes and maintains various filling and records management system. · Perform other related duties as assigned. Bachelor’s degree in Human Resource, Administration or any related field, a Master’s degree is preferred; Advanced knowledge in Human Resource industry best practices, regulatory agency requirements, and industry standards. Able to work and communicate effectively with all levels of co-workers, superiors/managers, clients and other external contacts; Is an effective manager among his staff Possess excellent written and verbal communication skills in English, proficiency in Arabic language is an additional skill 5 years or more of experience in a senior leadership position particularly in the field of human resource, administration and development.