Fleet Coordinator

About this opportunity

Vehicle Maintenance: Supervise routine vehicle maintenance, preventive maintenance schedules, mechanical repairs, and breakdown rectification to ensure fleet availability and reliability. Accident-Related Repairs: Coordinate accident-damaged vehicle inspections, repair assessments, estimates, approvals, and follow-up until the vehicles are fully repaired and ready for operation. Insurance Coordination: Liaise with insurance companies, surveyors, and garages regarding accident claims, vehicle inspections, repair estimates, claim approvals, invoices, and claim settlements. Dealer and Warranty Coordination: Coordinate with vehicle dealers and authorized service centres for warranty claims, technical inspections, vehicle defects, spare parts, and warranty-related repairs. Workshop Team Supervision: Supervise mechanics, denters, painters, and other workshop personnel to ensure quality workmanship, productivity, discipline, and timely completion of assigned jobs. Repair Estimation and Cost Control: Prepare and review repair estimates, monitor repair costs, verify spare parts requirements, and ensure cost-effective repairs without compromising quality or safety. Operations Department Coordination: Coordinate with the Operations Department regarding vehicle availability, breakdowns, accident cases, workshop status, vehicle allocation, and timely release of repaired vehicles. Job Card and Documentation Management: Ensure accurate preparation and updating of job cards, repair estimates, accident reports, insurance documents, warranty records, and vehicle maintenance histories. Workshop Planning and Monitoring: Allocate jobs to technicians, monitor daily workload, follow up on pending repairs, and ensure vehicles are completed within the agreed turnaround time. Quality Control: Inspect completed repairs to ensure that mechanical, bodywork, painting, and safety requirements are met before releasing vehicles back to operations. Spare Parts Coordination: Coordinate with the stores and procurement teams to ensure the availability of required spare parts, consumables, and repair materials. Reporting: Prepare daily and periodic reports covering vehicles under repair, accident cases, pending insurance approvals, warranty claims, repair costs, and workshop productivity. Safety and Compliance: Ensure compliance with company procedures, workshop safety standards, vehicle maintenance requirements, and applicable UAE regulations. Diploma or technical qualification in Automobile Engineering, Automotive Technology, or a related field. Minimum 3–5 years of relevant experience in vehicle maintenance, workshop supervision, fleet maintenance, or accident repair coordination; experience in the taxi, rental, or commercial fleet industry is preferred. Strong practical knowledge of vehicle mechanical maintenance, fault diagnosis, preventive maintenance, and repair procedures. Hands-on experience coordinating accident-related repairs, including vehicle inspection, damage assessment, repair estimation, and follow-up. Good knowledge of motor insurance procedures, accident claims, insurance surveyor inspections, repair approvals, and claim documentation. Experience coordinating with vehicle dealers and authorized service centres for warranty claims, technical defects, and warranty repairs. Proven ability to supervise mechanics, denters, painters, and other workshop staff. Ability to prepare and verify repair estimates, control maintenance costs, and monitor repair quality. Strong coordination skills to work effectively with the Operations Department, insurance companies, dealers, suppliers, and internal workshop teams. Good knowledge of vehicle repair documentation, job cards, maintenance records, and workshop reporting. Proficiency in MS Excel and workshop or fleet management systems is preferred. Good communication, problem-solving, team management, and organizational skills. Ability to work under pressure and ensure minimum vehicle downtime in a high-volume fleet operation.