Office Administrator

About this opportunity

Company: Stamina11 Group Position: HR, Communications & Social Media Administrator Department: Administration Location: UAE Company Description Stamina11 is a professional gymnastics club based in Dubai Studio City that offers a wide range of classes for toddlers, children, teens, and adults. The club combines fun and fitness through artistic gymnastics, yoga, pilates, tumbling, and martial arts in a state-of-the-art facility equipped with spring-loaded floors, balance beams, bars, rings, and foam pits. Stamina11 aims to help individuals of all ages reach their full potential through high-quality coaching and professional management in a child-friendly environment. The organization operates as a family-oriented club, where gymnasts and parents are considered key partners in the community. Its coaching team is nationally accredited, highly experienced, and passionate about delivering safe, engaging, and effective training. Job Overview Stamina11 Group is seeking a proactive, organized, and versatile HR, Communications & Social Media Administrator to support the Group's human resources, corporate communications, public relations, and social media activities. The ideal candidate will be a hands-on professional who can manage day-to-day administrative responsibilities, coordinate recruitment and employee-related activities, maintain an active social media presence, and support corporate communication initiatives across the Group. This role requires someone who is highly organized, detail-oriented, people-focused, and comfortable working with both office and production employees. The successful candidate should be able to manage multiple responsibilities independently, follow up on tasks, and ensure timely execution while maintaining the Group's professional image and family-oriented culture. Key Responsibilities 1. Human Resources Administration & Recruitment * Coordinate recruitment activities, including job postings, CV screening, interview scheduling, candidate communication, and onboarding. * Prepare employment offers, contracts, onboarding documents, and other HR correspondence. * Maintain accurate employee records, attendance, leave balances, personnel files, and HR documentation. * Coordinate probation reviews, performance evaluations, and employee training activities. * Assist management with employee relations, staff concerns, and general HR matters while maintaining confidentiality. * Support the implementation and maintenance of HR policies and procedures in accordance with company requirements and UAE Labour Law. * Coordinate visa applications, renewals, work permits, medical insurance, and other employee-related government documentation. * Liaise with management, department heads, and production supervisors on HR-related matters. * Maintain regular communication with production employees to understand their concerns and support a positive working environment. * Prepare basic HR reports, employee updates, and administrative records. 2. Social Media Management & Content Coordination * Maintain and update the Group's social media accounts, including LinkedIn, Instagram, Facebook, and other relevant platforms. * Prepare and maintain monthly social media content calendars in coordination with management. * Coordinate the creation of social media posts, graphics, videos, announcements, and corporate updates. * Work with internal teams, graphic designers, photographers, and external agencies to obtain and prepare content. * Draft captions, announcements, and social media content in a professional and consistent tone. * Schedule and publish approved content across social media platforms. * Monitor social media messages, comments, and engagement, and coordinate responses when required. * Assist with basic paid social media campaigns, including boosting posts, coordinating advertisements, and monitoring results. * Track social media performance, including engagement, reach, follower growth, and campaign activity. * Identify opportunities to improve content quality, consistency, and brand visibility. 3. Public Relations & Corporate Communications * Support the preparation and distribution of press releases, corporate announcements, newsletters, and company updates. * Coordinate communication with media contacts, publications, PR agencies, and external partners. * Assist with media inquiries, interview arrangements, photography, and corporate publicity activities. * Prepare basic corporate communication materials, presentations, and internal announcements. * Coordinate communication activities related to company milestones, partnerships, exhibitions, product launches, and events. * Ensure all external communications are reviewed and approved by management before publication. * Maintain records of media coverage, published articles, announcements, and communication activities. * Support consistent branding, messaging, and professional presentation across the Group. 4. General Administration & Coordination * Provide administrative support to management and various departments as required. * Coordinate meetings, appointments, internal announcements, and company activities. * Maintain organized records, correspondence, calendars, and documentation. * Follow up with internal departments, suppliers, agencies, and external service providers to ensure timely completion of assigned tasks. * Assist with company events, employee engagement activities, exhibitions, and corporate functions. * Coordinate the collection of information, photographs, updates, and achievements from different business units. * Support the preparation of reports, presentations, and administrative documents. * Ensure effective communication and coordination between office staff, production teams, and management. 5. Planning, Reporting & Follow-Up * Maintain monthly calendars covering HR activities, recruitment requirements, social media posts, corporate announcements, and company events. * Track assigned tasks, deadlines, approvals, and outstanding requirements. * Prepare simple monthly reports summarizing recruitment activities, HR administration, social media performance, and communication initiatives. * Monitor the progress of ongoing activities and proactively follow up with relevant stakeholders. * Suggest practical improvements to administrative processes, employee communication, and social media activities. * Use digital tools and AI-assisted applications where appropriate to improve productivity, organization, and content preparation. Required Qualifications & Experience * Bachelor's degree or diploma in Human Resources, Business Administration, Communications, Marketing, or a related field. * min 3-5 years of relevant experience in administration, HR coordination, social media, communications, or a combination of these areas. * Practical experience with HR administration, recruitment coordination, employee records, and onboarding. * Basic working knowledge of UAE Labour Law and employment-related procedures. * Familiarity with UAE visa processing, work permits, and employee documentation is preferred. * Experience managing business social media accounts, particularly LinkedIn and Instagram. * Ability to prepare professional written communications, social media captions, and corporate announcements. * Familiarity with Canva, Microsoft Office, social media scheduling tools, and basic digital marketing platforms. * Good written and verbal English communication skills. * Strong organizational skills, attention to detail, and ability to manage multiple responsibilities. * Comfortable interacting with employees at all levels, including office and production staff. * Experience in an industrial, engineering, manufacturing, or corporate environment is an advantage. Personal Attributes * Hands-on and proactive: Willing to take responsibility for day-to-day tasks and follow through until completion. * Organized and reliable: Able to maintain accurate records, manage schedules, and meet deadlines. * People-oriented: Approachable, respectful, and capable of building positive relationships with employees. * Creative and resourceful: Able to contribute ideas for social media content and company communications. * Professional and discreet: Maintains confidentiality when handling employee information and sensitive company matters. * Adaptable and flexible: Comfortable supporting different functions and responding to changing priorities. * Accountable: Demonstrates ownership of assigned responsibilities and keeps management informed of progress. Key Expectations The successful candidate should be able to: * Maintain organized and reliable HR administration. * Support smooth recruitment, onboarding, and employee coordination. * Ensure consistent and professional social media activity. * Coordinate corporate announcements, PR activities, and company events. * Follow up independently on assigned tasks and deadlines. * Build positive relationships with both office and production employees. * Support management by keeping administrative and communication activities running efficiently.