frank porter · Dubai, AE
Posted:
Role Overview Frank Porter is looking for an Accounts Payable Accountant to join our Finance team in Dubai. In this role, you will manage supplier invoices and payments, maintain accurate property expense records, and support reconciliations, refunds, and month end reporting across our holiday homes operations. If you are detail oriented, organized, and comfortable coordinating with multiple teams in a busy hospitality environment, we would like to hear from you. Key Responsibilities Supplier Invoices and Payments Review and process supplier invoices and payment requests for housekeeping, laundry, furnishing, maintenance, utilities, guest amenities, and property supplies. Coordinate with internal teams to confirm receipt of goods and services and obtain the required approvals and supporting documents. Process approved payments through bank transfers or company cards, communicate payment confirmations, and resolve supplier queries. Reconcile supplier statements, advances, prepayments, and outstanding balances, investigating discrepancies promptly. Property Expenses and Owner Statements Allocate expenses accurately to the relevant properties and owner statements. Identify duplicate, unusual, or unsupported charges and coordinate their resolution. Support monthly property expense tracking and cost reporting. Accounting, VAT and Reporting Review supplier tax invoices, verify VAT amounts, and ensure accurate coding in the accounting system. Support month-end closing, including accruals, expense reviews, and accounts payable aging reports. Maintain complete financial records and provide supporting documentation for VAT returns and audits. Follow company approval procedures, payment controls, and confidentiality requirements. Refunds and Operational Support Manage petty cash disbursements and record related transactions. Monitor the daily security deposit refund tracker and process approved refunds through bank transfers, Network International reversals, or cash, as applicable. Process approved reservation refunds and coordinate the weekly refunds meeting with Finance and Operations. Assist with utility payments and individual client payouts when required. Respond to finance-related emails and coordinate follow-up with the relevant colleagues. Requirements Bachelor's degree in Accounting, Finance, or a related field. 2–4 years of relevant experience in accounts payable or general accounting. Good knowledge of UAE VAT, supplier tax invoice requirements, and accounting procedures. Experience with accounting software or ERP systems; Xero experience is preferred. Proficiency in Microsoft Excel. Practical experience in supplier reconciliations, payment processing, and month-end closing. Strong attention to detail, numerical accuracy, and organizational skills. Ability to manage competing deadlines and communicate effectively with suppliers and internal teams. High standards of integrity, confidentiality, and accountability. Previous experience in holiday homes, hospitality, hotels, real estate, or property management in Dubai will be an advantage.