HR Executive

About this opportunity

Manage the end-to-end recruitment process, including manpower planning, sourcing, screening, interviewing, selection, and onboarding. Coordinate with department heads to identify manpower requirements and prepare job descriptions. Advertise vacancies through job portals, Naukrigulf, GulfTalent. LinkedIn, social media, and other relevant channels. Screen CVs, shortlist candidates, conduct initial interviews, and coordinate interviews with hiring managers. Maintain a database of candidates and develop a talent pipeline for current and future vacancies. Coordinate salary negotiations, offer letters, appointment letters, employment contracts, and other recruitment documentation. Conduct reference checks and background verification where required. Coordinate employee onboarding, orientation, joining formalities, and documentation. Maintain and update employee files, personnel records, HR databases, and organizational charts. Prepare employment certificates, salary certificates, confirmation letters, warning letters, experience certificates, and other HR correspondence. Handle employee queries related to HR policies, procedures, leave, attendance, benefits, and employment matters. Maintain effective communication between employees, department heads, divisional heads and management. Identify training requirements and coordinate employee induction, training sessions, workshops, and development programs. Ensure HR practices comply with applicable labor laws, employment regulations, and company policies. Monitor employee documentation, work permit requirements, contract validity, and other employment-related compliance requirements, where applicable. Coordinate with relevant government authorities and authorized service providers regarding employment-related documentation, where required. Support internal and external HR audits and ensure accurate maintenance of statutory and personnel records. Prepare monthly HR reports covering headcount, recruitment, joiners, leavers and other HR metrics. Assist management with manpower planning, workforce budgeting, recruitment forecasts, and employee retention initiatives. Coordinate with Finance, Administration, IT, and other departments to ensure smooth HR operations. Maintain strict confidentiality of employee information, salary details, and sensitive company records. Ensure HR documentation is properly filed, updated, and accessible only to authorized personnel. Maintain accurate HR data and ensure timely completion of all HR-related administrative activities. Perform other HR-related duties and responsibilities assigned by the HR Manager or management. Bachelor’s degree in Human Resources, Business Administration, or a related field. 2 - 3 years of experience in recruitment & general HR operations. Knowledge of HR day to day operations, administration and familiarity with applicable labor laws and employment documentation. Proficiency in Microsoft Office, particularly Excel and Word. Experience with HRMS or recruitment software is an advantage. Must be available in Oman with local transfer.