nep europe · Dubai, AE
Posted:
Essential Duties/ Responsibilities Ensure the relocation of the office is delivered to the agreed time, cost and quality criteria as aligned to the Management expectations. Perform site visits and Quality checks as required for the new premises. To secure the physical delivery of the new office and to ensure the new office location has been correctly organized / designed to suit our business needs as per the proposed master plan design plan. Analyse office space, coordinate alteration and renovations with the contractors, manage budget and maintain all necessary documentation along with regular reporting to the Management. Plan the physical fit out of the new location and the associated IT infrastructure to suit the business requirements. To engage with different stakeholders including the building authorities, contractors & in house NEP team leads (Engineering, Warehouse & Office team) to plan and facilitate the office move with least disruption to business. Prepare, issue, and analyze a detailed RFP for mover services to facilitate the move. Prepare a preliminary move budget, provide status updates on move costs and prepare a timeline / schedule for the physical move Communicate with employees to advise them of the moving out schedule. Act as liaison between NEP and all vendors. Plan and prepare for preventive and reactive maintenance of the new premises. Prepare and finalize the handover of the existing (old) premises to the landlords and complete all the paperwork to terminate the existing lease. Any other relevant business task as assigned by reporting-line manager. Skills And Competencies Strong project planning and coordination skills, including the ability to manage scope, schedules, dependencies, risks and competing priorities. Experience preparing and monitoring project budgets, tracking commitments and actual costs, and reporting variances and progress clearly to management. Ability to coordinate office fit-out, facilities, workplace technology and operational requirements across internal teams and external service providers. Clear written and verbal communication skills, with the ability to keep employees and stakeholders informed and resolve issues promptly. Good working knowledge of project planning and reporting tools, Microsoft Office and budget tracking; familiarity with project scheduling software is an advantage. Strong attention to detail, organization and follow-through, including maintaining project records, approvals, contracts and handover documentation. Practical problem-solving skills and sound judgment, with a focus on business continuity, safe working practices and minimal disruption to operations. Qualifications And Experience A bachelor's degree or equivalent qualification in project management, facilities management, construction, civil engineering, business administration or a related field; equivalent relevant experience will also be considered. At least five years of relevant experience in project coordination or management, facilities, construction, workplace fit-out or a similar role. Demonstrated experience managing a workplace move, office fit-out or comparable project from planning through delivery and handover. Experience coordinating contractors, vendors, internal technical teams and business stakeholders, and managing budgets, schedules and project documentation. A recognized project management qualification such as PMP or PRINCE2 is desirable. Knowledge of local building, landlord and safety requirements is an advantage; the role should coordinate specialist advice where permits or technical approvals are required. Full English Proficiency