Document Control Manager

About this opportunity

General Description of Role and Responsibilities: Develop, monitor, and update submittal schedules and project documentation reports. Maintain and manage document filing systems, ensuring proper inward/outward flow and tracking. Route documents efficiently within the project team and to clients, ensuring timely approvals and acknowledgements. Manage data entry, coding, and storage in the Electronic Document Management System (EDMS). Generate reports, transmittals, and acknowledge letters through EDMS tools (e.g., RoBOTic Document Control). Track pending documents and follow up with internal teams and clients to maintain project timelines. Support project teams with documentation, word processing, and administrative tasks. Export As-Built files in client-required formats and ensure document compliance with project standards. Provide guidance and training to junior document control staff on workflows and systems. Qualifications, Experience, Knowledge and Skills: Diploma or degree in a relevant field. Minimum 10 years of experience in document control, preferably on large-scale construction projects. Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and database applications. Experience with EDMS systems such as Aconex or Oracle Primavera Unifier. Basic understanding of Windows Servers; knowledge of SQL and regular expressions is an advantage. Excellent communication and organizational skills, with ability to interpret and present data efficiently. Ability to manage multiple tasks, prioritize workload, and lead document control team effectively.