Executive Secretary

About this opportunity

Key Responsibilities Executive Support and Calendar Management Manage the CEO's calendar, appointments, meetings, and daily schedule. Coordinate internal and external meetings, ensuring all necessary arrangements and documents are prepared in advance. Organize business travel arrangements, including flights, accommodation, transportation, and itineraries. Prioritize requests and manage scheduling conflicts to ensure the CEO's time is utilized effectively. Correspondence and Documentation Prepare, review, and format professional correspondence, reports, presentations, letters, and other executive documents. Handle incoming and outgoing communications on behalf of the CEO when required. Maintain an organized filing system for executive documents, records, and correspondence. Ensure the accuracy, confidentiality, and timely distribution of official documents. Meetings and Follow-up Prepare meeting agendas, briefing materials, and supporting documents. Attend meetings when required, record minutes, and document key decisions and action items. Follow up with relevant departments and executives to ensure timely completion of assigned actions. Coordinate board meetings, executive committee meetings, and other high-level engagements as required. Qualifications and Experience Bachelor's degree in Business Administration, Office Management, Management, or a related field; a diploma with relevant experience may be considered. Minimum of 3–5 years of experience in executive secretarial, personal assistant, or senior administrative roles. Previous experience supporting a CEO, Managing Director, or senior executive is highly preferred.