Power International Holding · QA
Posted:
Job Summary The Personal Assistant provides comprehensive administrative and operational support to management, ensuring the smooth execution of daily business activities. The role involves managing correspondence, coordinating logistics and shipments, handling documentation and liaising with suppliers. Key Responsibilities Executive & Administrative Support Manage and prioritize emails, phone calls, and correspondence on behalf of management. Prepare letters, presentations, and other business documents. Maintain schedules, appointments, meetings, and travel arrangements. Organize and maintain physical and electronic filing systems. Coordination Serve as the primary point of contact for Suppliers/Manufacturers Follow up on inquiries, orders, and service requests. Coordinate communications between internal departments and external partners. Prepare purchase orders, invoices, and receipts Logistics & Shipment Administration Prepare and process shipping and customs-related documentation. Coordinate with clearing agents, freight forwarders, and logistics providers for shipment clearance and delivery. Monitor shipment status and follow up to ensure timely processing. Draft authorization letters and other supporting documents required for customs and transportation procedures. Documentation & Record Management Maintain records of transactions, contracts, orders, invoices, and correspondence. Ensure all company documents are properly filed and readily accessible.