Project Coordinator

About this opportunity

We're Hiring: Project Coordinator / Admin Dubai | Full-time | Office & site based AED 5,000 – 6,000 per month based on experience, plus fuel allowance for site visits ABOUT THE ROLE TIMBERTEK is a Dubai-based wood flooring company specializing in solid wood flooring installation, restoration, maintenance, sanding and polishing for premium residential and hospitality projects. We're looking for a proactive, communicative Admin who takes full ownership of our projects, from the office to the site, and keeps clients, suppliers and the team aligned. KEY RESPONSIBILITIES • Take ownership of every active project. Know what's happening in each project group and on site, track timelines, and alert management early to any delays or risks. • Visit sites at least weekly, and more often during heavy work phases. Upload quality-control photos before each new milestone, and bring in the supervisor when anything needs fixing. • Attend site planning meetings and document the outcomes. • Make sure no question in a project group is left open. Follow up by tag, message or call until it's closed. • Coordinate and accompany supplier and subcontractor site visits. • Collect at least 3 vendor quotations for every purchase. Keep all quotes, invoices, receipts, drawings and samples organized. • Register TIMBERTEK as an approved vendor with community and facility management companies and developer portals. • Prepare quotations and invoices, and keep payment records up to date. • Keep monday.com (CRM) fully updated with tasks, client records and project documentation. • Respond to client enquiries by phone, email and WhatsApp, and arrange site visits and quotation requests. • Monitor inventory of flooring materials, finishing products and tools, and coordinate replenishment. • Prepare licence and permit renewal documents well ahead of deadlines. • Prepare regular reports on project progress, service requests and ongoing jobs. KEY GOALS • Within the first month, aim to register TIMBERTEK with at least 5 community or facility management companies and secure at least 1 flooring project. REQUIREMENTS • Experience in the renovation, maintenance, fit-out, flooring or facility management industry is essential. • At least 2 years of experience in administration or project coordination. • Proven habit of keeping a CRM or project system updated. Comfortable with MS Office, monday.com and AI tools. • Proactive and self-driven, with strong follow-up and ownership. • Excellent written and spoken English. Clear, friendly communication with clients, suppliers and site teams. • Highly organized and detail-oriented. • A UAE driving licence and your own car are preferred. • Immediate joiners preferred. WHY JOIN US Join a fast-paced, collaborative work environment where ownership, initiative and good ideas are recognized and rewarded. Please apply only if you have fit-out, flooring, renovation or maintenance industry experience.