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DOC Mental Health Quality Improvement Executive Secretary I

Joliet, IL, US, 60436

Title:Executive Secretary I (Upward Mobility)

Job Requisition ID:51399Closing Date:12/02/2025 11:59 p.m.Agency:Department of Corrections - Joliet Treatment CenterClass Title:EXEC SECRETARY I - 14031Skill Option:Keyboarding - Clerical - UMP CertificateBilingual Option:NoneSalary:Anticipated Starting Salary $4586 a month; Full Range $4586 - $6297 a monthJob Type:SalariedCategory:Full TimeCounty:WillNumber of Vacancies:1Bargaining Unit Code:RC014 Clerical Employees, AFSCMEMerit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this positionMUSTapply electronically through theillinois.jobs2web.comwebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Position Overview

The Executive Secretary I position is an integral part of the facility administrative team. We are looking for an energetic, self-motivated administrative secretary who will assist with conducting special projects, gathering data for reports, confer with other government office representatives and the general public concerning rules, regulations and procedures. We encourage all qualified candidates to apply.

Essential Functions

  • Serves as an administrative secretary for the Office of Mental Health Management Services’ Mental Health Services Quality Improvement Manager.
  • Keyboards, creates, and edits professional reports for the Quality Improvement Manager which involves specialized medical terminology.
  • Represents the Quality Improvement Manager through routine oral and written contact with other government officials, psychiatric and health professionals, and the public.
  • Receives, sorts, opens, reads and distributes mail and other incoming correspondence.
  • Maintains files.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college AND one (1) year of secretarial experience, OR completion of high school AND three (3) years of secretarial experience.
  • Requires the ability to keyboard accurately at 55 words per minute.

**Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

  • Prefers at least two (2) years of professional experience implementing bookkeeping and budgetary principles and practices.
  • Prefers at least two (2) years of professional experience applying principles of office management.
  • Prefers at least two (2) years of professional experience working with and maintaining confidential information.
  • Prefers at least two (2) years of professional experience responding verbally and in writing to external and internal inquiries.
  • Prefers at least two (2) years of professional experience establishing and developing written instructions and procedures.
  • Prefers at least two (2) years of professional experience interpreting and applying statistical analysis.
  • Prefers at least two (2) years of professional experience utilizing Microsoft Word, Excel, and Outlook, or similar software.

Conditions of Employment

  • Requires ability to pass the IDOC/IDJJ background check.
  • Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
  • Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
  • Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.

Work Hours:8:00 a.m. - 4:00 p.m. Monday - Friday; Sat/Sun OffWork Location:Joliet Treatment Center - 2848 McDonough St, Joliet, Illinois, 60436Agency Contact:Julie AndersonEmail:Julie.A.Anderson@illinois.govPosting Group:Office & Administrative Support; Employee Services; Public Safety

This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles .To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

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If you have questions about how to apply, please see the following resources:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes:

Health, Life, Vision and Dental Insurance

12 weeks paid maternity/paternity leave

Pension Plan - Vesting at 10 years for Tier II

Full 20-year retirement awards free health insurance during retirement

Deferred compensation and other pre-tax benefits programs

Paid state holidays: 13 - 14 day annually

3 paid Personal Business days annually

12 paid Sick days annually (Sick days carry over year to year)

10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)

Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)

Employee Assistance Program and/or Mental Health resources

For more information about our benefits, please follow this link: Benefits Information

Nearest Major Market:JolietNearest Secondary Market:Chicago