Jobloria
Administrative Assistant
Planet Group
Location : Hillsboro,OR
Job Type : Contractor
Date Posted : 1 December 2025
The Planet Group https://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.png http://www.theplanetgroup.com http://www.theplanetgroup.com true
3188 NE Aloclek Dr Hillsboro , OR 97124 US
Administrative Assistant3188 NE Aloclek Dr Hillsboro , OR 97124 US
Posted: 11/13/2025 2025-11-13 2025-12-20 Employment Type: Contract Job Category: Administrative Job Number: 641108 Is job remote?: No
Job DescriptionAdministrative Assistant
12-month contract
Onsite - Hillsboro OR
Pay: 20-30/hr
Must Haves:Preferred:Responsibilities:
The Administrative Support Specialist acts as the first point of contact for guests, employees, and vendors — ensuring a professional and welcoming environment.
Field Work / Physical Requirements
#LI-LP1
#AFHR
Administrative Assistant
12-month contract
Onsite - Hillsboro OR
Pay: 20-30/hr
Must Haves:
- 2–5 years of administrative experience required
- Minimum HS diploma required
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with SAP Ariba or similar procurement systems is a plus
- Ability to use SharePoint Online, eMaintenance, and other web-based tools
- High emotional intelligence; proactive and organized
- Strong customer service and communication skills across all levels
- Able to make decisions and work effectively in ambiguous situations
- Team-oriented, flexible, and dependable
Preferred:
- Bachelor's degree preferred; open to new grads
- Experience in customer-facing or office coordination roles preferred
Responsibilities:
The Administrative Support Specialist acts as the first point of contact for guests, employees, and vendors — ensuring a professional and welcoming environment.
- Serve as the face of the offices; assist guests, employees, and visitors with a service-first mindset
- Direct visitors and expats appropriately and manage check-in procedures
- Monitor and act on Field Office Administrator (FOA) requests via the PDX Work Order System (eMaint)
- Maintain a clean, organized, and functional office environment
- Manage incoming/outgoing mail and deliveries
- Coordinate with vendors and contractors (security, janitorial, IT, vending, property management, etc.)
- Create and track purchase orders in Ariba; resolve issues proactively
- Support cross-functional teams including IT, Finance, Facilities, Legal, and HR
- Maintain calendars, schedule meetings, and coordinate conference room bookings
- Support onboarding/offboarding processes and office events
- Continuously identify and implement process improvements
Field Work / Physical Requirements
- Ability to lift 33 lbs+ with a two-person lift
- Set up conference/training rooms, IT equipment, and gown rooms
- Drive pool vans (valid license and good driving record required)
- Support facilities with physical setup, staging, and warehouse functions (e.g., forklift certification, pallet handling, crating/uncrating)
#LI-LP1
#AFHR
Are you sure you want to apply for this job?Please take a moment to verify your personal information and resume are up-to-date before you apply.
Freqently Asked Questions
Hillsboro's growing tech and manufacturing sectors increase demand for administrative professionals, making the job market moderately competitive. Candidates with experience in office coordination and proficiency in tools like Microsoft Office and SAP Ariba stand out, enhancing their chances in this local employment landscape.
While no mandatory certifications exist, familiarity with procurement software such as SAP Ariba and facility management tools like eMaintenance is highly valued in Hillsboro. Additionally, possessing strong emotional intelligence and customer service skills aligns well with the collaborative work culture prevalent in this region.
An administrative assistant often manages visitor coordination, schedules meetings, oversees mail and deliveries, and supports cross-departmental teams. Handling office logistics and vendor communication also plays a key part, ensuring smooth operations within a busy corporate environment.
Building proficiency in Microsoft Office Suite, gaining experience with procurement systems like SAP Ariba, and honing communication skills are crucial. Additionally, being organized, adaptable, and capable of making decisions in ambiguous situations significantly enhances one’s administrative support effectiveness.
The term 'Administrative' encompasses a range of positions from entry-level office assistants to senior executive support. Responsibilities vary accordingly, with higher roles demanding advanced organizational skills, vendor management, and strategic coordination across multiple departments.
Planet Group emphasizes a professional, welcoming office environment and values proactive administrative support. Contract roles involve diverse tasks from vendor liaison to office event coordination, offering exposure to cross-functional teams and potential skill growth in procurement and facility management systems.
At Planet Group, the administrative assistant role is contract-based and onsite, requiring physical tasks like equipment setup and occasional driving. The position integrates customer service front-line duties with back-office coordination, reflecting the company’s dynamic operational needs within Hillsboro’s industrial context.
Contract administrative assistants in Hillsboro typically earn between $20 to $30 per hour, reflecting local market rates. This range considers the blend of office coordination, vendor management, and occasional physical duties expected in such positions.
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