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Accounts Coordinator
Balfour Beatty Campus Solutions
Location : Sweetwater, TX, 79556
Job Type : Full Time / Part Time
Date Posted : 2 December 2025
Balfour Beatty Investments - North America
Accounts Coordinator
Who We Are
At Balfour Beatty Communities, we are dedicated to a singular mission: delivering the quality communities people are proud to call home. We believe exceptional living experiences can only be created whenWe Care—about our residents, our partners, our communities and each other. Our culture of caring drives every aspect of our business, guiding us to always do the right thing and build meaningful connections as we fulfill the needs of our residents and partners with sincerity, empathy and creativity.
Our Benefits:
- Discretionary bonuses
- Medical and Dental Insurance 1st of the month following employment
- Health, Flexible Spending and Dependent Care Accounts
- Company paid life insurance
- 401K plan with employer matching
- Robust PTO to include, sick, floating holidays, vacation, and personal days
- 2 Volunteer Days per year
- Company paid short-term and long- term disability, parental leave.
- And more!
About the role
You may be eligible for a $500 net sign on bonus to be paid out in your first paycheckWhat you'll be doing
- Purchase orders (PO): Review status such as order dates and receive dates.
- Invoices: Collect, review, and process for payment. Ensure invoice details match purchase order details. Post invoice batch(s) in Yardi, weekly and monthly.
- Communicate with vendors and internal team members on PO/Invoice details and ensure accuracy and compliance with company policy.
- Added for consideration:
- Manage AP using YARDI accounting software and other programs as applicable
- Processing, to include reconciliation, of AP for vendors and other entities
- Auditing purchase orders, prices, terms of payment, and additional charges (change orders, fees, deductions)
- Establishing and maintain current vendor relationships and using proper policy and procedures to add new vendors
- Communicate with on-site management and residents to resolve rental rate issues
- Post and review rental payments daily.
- Review and secure confidential documents such as Military Orders, Pay Statements, Banking Information and Dependent Statuses.
- AP: Review vendor, price, itemization data and ensure all areas of purchase orders are filled completed. Inspect PO General Ledger accounts are properly coded.
- AR: Communicate with Management Team on rental rate issues, Yardi data or other data that pertains to financial status of a Resident.
- Move In: Review lease for familial status, signature, and proper lease charges; review pay statements, if available, and Military Orders to confirm rank, status, and duty location.
- Move Out: Review BAH reconciliation forms, charge sheets and other related charge files. Ensure proper charges are created and update ledgers. Process deposit accounting and ensure all charges and credits are accurate.
Typical Physical Demands: Regularly use hands to manipulate tools, controls, phones, and computer keyboard. Frequently stand, reach with hands and arms, climb, balance, and stoop. Sit and stand to do clerical work. Regularly lift and move office supplies up to 20 lbs.
Work is performed in an office. Employee frequently interacts directly with community management, facilities management, residents and other staff members during the workday.
Who we're looking for
- High School Diploma or GED
- Minimum of 1 year experience in an administrative, customer service, or accounts payable/accounts receivables role
- Customer relations
- Strong communication skills
- Microsoft Office: Excel proficient
- Yardi Property Management Software is a plus
- Possession of a valid state issues driver’s license and safe driving record are required
Balfour Beatty Communities is part of Balfour Beatty Investments and Balfour Beatty, plc, an international group that finances, develops, builds and maintains infrastructure assets.
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Freqently Asked Questions
Success as an Accounts Coordinator in Sweetwater hinges on strong communication, proficiency in Microsoft Excel, and familiarity with accounts payable processes. Experience in customer service or administrative roles sharpens vendor coordination and invoice handling, crucial for managing financial records accurately in a community-focused environment.
Starting as an Accounts Coordinator opens doors to advanced positions like Accounts Specialist or Accounting Manager. Gaining expertise in property management software like Yardi and mastering vendor relations can accelerate promotion prospects within financial operations, especially in real estate or community management sectors.
Daily tasks involve reviewing purchase orders, processing invoices, and ensuring payment accuracy. Coordinating with vendors and internal teams to resolve discrepancies, managing rental payments, and maintaining confidential records are also key activities that keep financial operations seamless in property management contexts.
At Balfour Beatty Campus Solutions, the Accounts Coordinator supports a culture of care by ensuring financial accuracy and compliance that directly impacts resident satisfaction. The company’s emphasis on community and integrity shapes how coordinators manage vendor relationships and internal communications.
Balfour Beatty’s focus on meaningful connections and resident care means Accounts Coordinators often engage beyond standard financial duties, collaborating closely with on-site management and residents. This blend of finance and community interaction distinguishes the role within the property management industry.
Accounts Coordinators in Sweetwater typically earn between $40,000 and $50,000 annually, depending on experience and specific company benefits. Competitive pay combined with perks like 401k matching and medical coverage makes this a viable financial role in the Texas job market.
Possessing a valid Texas driver’s license with a clean record is often mandatory, reflecting local travel needs. Additionally, certifications in accounting software such as Yardi or proficiency in Microsoft Excel can significantly boost candidacy in this regional job market.
While Sweetwater’s smaller market means fewer openings, positions like Accounts Coordinator remain sought after due to the growing property management sector. Candidates with software skills and customer service experience tend to stand out amid moderate local competition.
An Accounts Coordinator typically balances multiple financial tasks such as purchase order auditing and vendor communications, while Specialists might focus deeply on specific areas like billing or collections. This role demands versatile organizational skills to manage both payables and receivables efficiently.
An Accounts Coordinator often bridges administrative duties and financial processing, including direct vendor interaction and data reconciliation. In contrast, an Accounting Coordinator may emphasize broader accounting functions with more focus on ledger management and financial reporting.