Billing Coordinator

Legal billing coordinators in Philadelphia carefully review time entries and invoice details to align with firm guidelines and client agreements. They stay informed about local legal billing regulations and collaborate closely with attorneys to maintain ethical and accurate billing processes, ensuring smooth approval and payment cycles.

Expertise in software like Aderant, Elite, or 3E, combined with sharp attention to detail and a solid grasp of alternative fee arrangements, sets top Billing Coordinators apart. Strong analytical abilities help decode discrepancies, while good communication fosters effective resolution with attorneys and clients.

Daily tasks often include monitoring overdue invoices, collaborating with attorneys for collections, verifying billing accuracy, and updating financial records. Coordinators balance proactive follow-ups with clients and meticulous documentation to maintain healthy cash flow and client satisfaction.

Philadelphia’s robust legal market maintains a steady need for Billing Coordinators, especially those experienced with industry-specific software and regulations. The competitive landscape favors candidates who can work remotely yet attend in-office meetings, reflecting a hybrid approach embraced by many firms.

While fully remote work is often possible, occasional Philadelphia office visits are typically required for client meetings or team collaboration. Candidates should consider commute times and transportation options within the city to meet these flexible onsite obligations without disrupting workflow.

Liberty Personnel Services emphasizes candidates with strong legal billing experience and proficiency in billing software tailored for law firms. Their roles often require adaptability to hybrid work models and a collaborative mindset to support both attorneys and clients effectively.

This role involves direct collaboration with attorneys and legal staff to ensure billing accuracy and resolve disputes. The coordinator acts as a liaison, facilitating transparent communication and timely invoice processing to uphold client satisfaction and firm compliance.

The $60K–$80K salary reflects current market standards for experienced legal billing coordinators in Philadelphia, especially those skilled in Aderant and Elite software. Compensation varies with expertise, firm size, and remote work flexibility within the region’s legal staffing landscape.

Employers prioritize candidates with a background in business or accounting, at least five years in legal billing, and mastery of billing platforms like 3E or Elite. Familiarity with legal billing ethics and alternative fee structures also significantly boosts employability.

Progression opportunities include advancing to senior billing specialist roles, billing management, or financial coordination within legal firms. Enhanced expertise in billing software and regulatory knowledge can open doors to leadership positions or specialized client services.