Project Coordinator - Jacksonville, FL

Posting Details

Job Details

Description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office (CTC). As a Project Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

Who We Are

What you’ll do with “Our Training and Your Experience”

  • Assist with project delivery and administration of multiple installation projects throughout their life cycle.
  • Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.
  • Administer project setup in financial system, project management application.
  • Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
  • Follow up daily with project team members on uncompleted tasks and open issue logs.
  • Document actions in project management application.
  • Update project status with client on a regular basis.
  • Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
  • Use the financial system to monitor budget, actual project cost and cost commitments.
  • Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
  • Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.
  • Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
  • Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
  • Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
  • Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
  • Perform other duties and responsibilities as requested or required.

What You’ll Need

  • Strong ability to work independently and as a team member.
  • Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business.
  • Strong attention to detail.
  • Service skills and awareness for customer care/satisfaction.
  • Strong computer skills - Word / Excel.
  • Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
  • Shows initiative engages in proactive behavior and looks for opportunities.
  • Strong analytical skills necessary to resolve problems and look for solution.
  • Strong financial analytical skills including cost control.
  • Strong ability to facilitate a collaborative working environment for customers and team members.

Company Benefits

  • 10 Company Holidays and Paid Time Off starting at 13 days annually
  • Fun & Laughter Day Off
  • Medical, Dental & Vision Plan
  • Life insurance & Disability Plan
  • Wellness Program
  • 401K Matching Plan
  • Colleague Assistance Program
  • Tuition reimbursement
  • Competitive salary and compensation plan
  • Vehicle reimbursement plan or company vehicle
  • Corporate Social Responsibility Day
  • Cell phone reimbursement (if applicable)
  • Paid parental leave

Requirements:

Education: High School/GED or equivalent

Preferred Experience: (but not required):

  • 1-3 years administrative support, office management or equivalent
  • Experience bookkeeping or in an accounting environment.

Convergint is an Equal Opportunity Employer.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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