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HVAC Program Manager
Gallin Associates
Location : Madison, WI, 53703
Job Type : Full Time
Salary : $80,000 - $125,000
Date Posted : 1 December 2025
HVAC Program Manager - Commercial Contractor | No Travel
- 5+ years of experience in the HVAC industry is required, with general construction knowledge is a requirement
- Expertise in HVAC design, codes, installations, and systems is necessary
- No overnight or long-distance travel is required; work is local to the Wisconsin service area.
- Pay is up to $125,000 based upon experience
- Company vehicle provided for work use
- Proficiency with design tools like CAD or Revit is a plus
- Full-time, permanent, W-2 employee.
- Full benefits, including an Employee Stock Ownership Plan (ESOP) and 401(k) matching
- Located in the Madison, WI area
This full-time, permanent HVAC Program Manager career opportunity is with a growing commercial building automation company just northeast of Madison. The company designs, builds, and services integrated HVAC and building automation systems for large-scale commercial projects across healthcare, high-rise, office, industrial, municipal, and mixed-use sectors. Known for its technical excellence and strong design-build reputation, the company offers a stable workload, diverse and challenging projects, and a collaborative culture where employees are valued and supported. This is a unique chance to join an Employee Stock Ownership Plan (ESOP) company, meaning you will earn shares in the company’s success over time, directly contributing to your long-term financial stability. This role is ideal for an organized leader who wants to manage diverse projects from start to finish without the burden of extensive travel.
Duties and Responsibilities: Total Project Oversight
- Lead the full project lifecycle for commercial HVAC installations, ensuring projects are delivered on-time and on-budget
- Act as the central communication liaison between the office, field teams (foremen/superintendents), and General Contractors
- Manage project resources by coordinating manpower allocation, controlling the supply chain, and purchasing/scheduling all equipment, materials, and subcontractors
- Monitor progress, conduct regular site visits and job meetings to ensure adherence to schedules and budgets, and proactively address all project issues
- Complete all necessary project documentation, including submittals, O&M manuals, and oversee final closeout activities (owner walk-throughs and as-built coordination)
Background of the Successful Candidate
- 5+ years of experience in a project management or leadership role within the HVAC or Mechanical contracting industry
- Proven technical expertise in HVAC design, system installation, and familiarity with relevant construction codes
- Demonstrated ability to supervise, lead, and communicate equally well with General Contractors, field personnel (foreman/superintendents), and office staff
- Excellent organizational and leadership skills with an aptitude for budgeting, scheduling, and problem-solving.
- Experience or familiarity with CAD and/or Revit is preferred
- A solid work history showing dedication and growth in the commercial construction sector
Freqently Asked Questions
Success in this role hinges on strong project oversight, clear communication between field and office teams, and adept resource coordination. Madison's commercial construction market values HVAC managers who can blend technical HVAC knowledge with organizational leadership to keep projects on schedule and budget.
Familiarity with CAD or Revit enhances a program manager's ability to interpret designs and anticipate installation challenges, leading to smoother project execution. In Madison's competitive HVAC sector, this technical edge supports better decision-making and coordination with design teams.
Unlike service or office managers, an HVAC Program Manager oversees entire project lifecycles—from initial design to final closeout—ensuring seamless integration of installation, scheduling, and budgeting. This role demands a comprehensive grasp of construction codes and onsite leadership.
Madison shows increasing demand for HVAC managers skilled in building automation and local project management without travel. Candidates with strong leadership and technical HVAC design experience are preferred, reflecting the area's growth in healthcare and municipal construction.
Salaries for HVAC Program Managers in Madison typically top out around $125,000 annually, depending on experience. This aligns with regional demand for seasoned professionals capable of managing diverse commercial HVAC projects and reflects the value placed on local expertise.
Gallin Associates offers a collaborative culture emphasizing employee ownership through an ESOP, providing long-term financial benefits. The role focuses on local project management without overnight travel, contrasting with companies requiring extensive field presence.
Beyond competitive pay, Gallin Associates supports career growth with full benefits, 401(k) matching, and a stable workload. Their reputation for technical excellence in commercial building automation attracts managers seeking challenging projects within a supportive team environment.
Madison's manageable traffic and local project focus mean commutes are typically short, enhancing work-life balance. This role's restriction to the Wisconsin service area avoids long-distance travel, making daily scheduling more predictable.
While no specific licenses are mandated, familiarity with local HVAC codes and certifications related to commercial construction significantly boosts employability. Madison employers value candidates with proven technical acumen and leadership in complex HVAC system projects.
Focusing solely on local projects requires efficient coordination and resource management within tighter geographic constraints. Program Managers must excel in scheduling and stakeholder communication to handle multiple concurrent commercial installations effectively.
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