Butler Hospital is seeking Per Diem Unit Secretaries for our Partial Hospital and Intensive Outpatient Programs (ambulatory programs).
Responsibilities:
Providing coverage for our regularly staffed unit secretaries.
Observing all general hospital and departmental policies, guiding principles, rules and regulations.
Maintaining patient charts and electronic medical record for admissions, transfers and discharges.
Working within electronic system to ensure labs and other communications/orders are tended to in a timely manner.
Reporting needed repairs to related services.
Making emergency phone calls as directed.
Answering telephone and relaying messages accordingly.
Adhering to Butler Hospital’s service standards.
In IOP programs, maintaining the physician appointment schedule.
Managing unit census/daily attendance and reporting attendance numbers daily.
Maintaining supply orders for designated unit.
Maintains supply of all necessary forms/packets/patient folders
Taking meeting minutes of staff meetings and distributes to staff.
Maintains and keeps current staff list, staff directory of office/phone numbers, and supply of extra office keys.
Manages incoming faxes
Performing various other clerical duties as needed on unit to support clinical staff, or as assigned by program manager, including data entry (ie BASIS or other scales), mailing patient information packets, calling patients to provide basic information.
Qualifications:
Education
: High school graduate or equivalent, including course in English, typing, spelling and arithmetic
Training and Experience
: On-the-job training in practices and procedures of the hospital and certain medical terminology. Must be able to perform duties under stress and in a busy environment. **Experience in clerical or like work is required.
Care New England Health System (CNE)and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.
EEOC Statement:Care New Englandis an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.
Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.
Freqently Asked Questions
Working as a Unit Secretary Butler Per Diem at Butler Hospital involves fast-paced multitasking in ambulatory programs. The job requires managing patient records, coordinating schedules, and handling communications efficiently, especially during peak hours. North Kingstown’s healthcare environment expects adaptability and strong clerical skills to maintain smooth unit operations.
While a high school diploma is essential, additional training in medical terminology and proficiency with electronic medical records can boost candidacy in Rhode Island. Familiarity with hospital policies and on-the-job experience in clerical duties are highly valued by institutions like Butler Hospital and other Care New England members.
Key competencies include strong organizational abilities, proficiency in handling electronic health records, effective communication for relaying messages, and the capacity to work calmly under stress. Experience in medical administrative tasks and customer service orientation are critical to succeed in this per diem role.
Butler Hospital emphasizes adherence to strict ethical standards and a patient-centered approach within partial hospital and outpatient settings. The role uniquely combines clerical duties with patient interaction, including managing physician schedules and attendance tracking, reflecting a specialized ambulatory care focus.
Butler Hospital fosters an inclusive environment aligned with Care New England’s mission, promoting equal opportunity and ethical conduct. Their culture supports teamwork in high-stress settings and encourages continuous learning, which benefits per diem secretaries managing diverse administrative and clinical coordination tasks.
Unit Secretary positions in North Kingstown typically offer hourly rates ranging from $18 to $24, depending on experience and shift timings. Per diem roles at Butler Hospital align with this regional market, providing competitive pay for flexible scheduling in healthcare clerical support.
North Kingstown shows steady demand for skilled Unit Secretaries, especially for per diem and part-time roles supporting outpatient programs. The presence of multiple healthcare providers and a focus on ambulatory services at Butler Hospital increases opportunities for qualified candidates.
North Kingstown’s accessible road networks and public transit options make commuting to Butler Hospital convenient for many applicants. Proximity to Providence and neighboring towns enhances candidate pools, with flexible per diem shifts supporting diverse commuting preferences.
Daily tasks include managing patient admissions and discharges, overseeing appointment schedules, maintaining supply inventories, generating meeting minutes, and ensuring timely communication between clinical staff. The role demands meticulous data entry and responsiveness to urgent clerical needs within outpatient units.
Candidates with prior clerical experience in medical settings are preferred, as familiarity with hospital procedures and terminology enhances performance. However, on-the-job training is provided, enabling motivated individuals to adapt quickly to the dynamic demands of Butler Hospital’s ambulatory care environment.
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