Unit Secretary Partial Hospital FT Days

Care New England

Location : Barrington, RI, 02806

Job Type : Full Time

Date Posted : 2 December 2025

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Unit Secretary Partial Hospital FT Days job in Barrington, RI, US

Butler Hospital is seeking a Unit Secretary for our first floor Adult Partial Program to support our growing team!

Responsibilities:

Observing all general hospital and departmental policies, guiding principles, rules and regulations.

Maintaining patient charts and electronic medical record for admissions, transfers and discharges.

Working within electronic system to ensure labs and other communications/orders are tended to in a timely manner.

Reporting needed repairs to related services.

Making emergency phone calls as directed.

Answering telephone and relaying messages accordingly.

Adhering to Butler Hospital’s service standards.

Supporting other unit secretaries in census programs with similar tasks for their unit as assigned.

Managing unit census/daily attendance and reporting attendance numbers daily.

Maintaining supply orders for designated unit.

Maintains supply of all necessary forms/packets/patient folders

Taking meeting minutes of staff meetings and distributing to staff.

Maintains and keeps current staff list, staff directory of office/phone numbers, and supply of extra office keys.

Manages incoming faxes

Supporting other unit secretary counterparts as needed.

Performing various other clerical duties as needed on unit to support clinical staff, or as assigned by the program manager, including data entry (ie BASIS or other scales), mailing patient information packets, calling patients to provide basic information.

Qualifications:

Education

: High school graduate or equivalent, including course in English, typing, spelling and arithmetic

Training and Experience

: On-the-job training in practices and procedures of the hospital and certain medical terminology. Must be able to perform duties under stress and in a busy environment. **Experience in clerical or like work is required.

Schedule:40/80 Full Times Days- Monday-Friday 7:30 am - 4:00 pm

Care New England Health System (CNE)and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

EEOC Statement:Care New Englandis an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis .

Freqently Asked Questions

In Barrington, RI, how competitive is the market for unit secretary positions in partial hospital programs??

Barrington, RI, experiences steady demand for unit secretaries in healthcare, especially in partial hospitalization settings. The competition is moderate, with Care New England attracting qualified candidates due to its reputable health system and emphasis on specialized mental health care roles.

Are there particular certifications or skills favored by hospitals in Rhode Island for unit secretary roles??

Hospitals in Rhode Island often prefer unit secretaries with proficiency in electronic medical records and medical terminology. While no strict certifications are mandated, familiarity with hospital administrative procedures and strong clerical experience enhances a candidate’s appeal.

What specific qualifications could boost my chances of securing a Unit Secretary Partial Hospital FT Days role??

Candidates should demonstrate solid clerical experience, adeptness in medical terminology, and the ability to handle stress in busy environments. High school education with courses in typing and arithmetic is essential, alongside skills in managing patient charts and electronic records.

How does the daily workflow of a Unit Secretary Partial Hospital Ft Days typically unfold??

This role involves managing patient admissions, transfers, and discharges through electronic systems, coordinating communication between clinical staff, and maintaining supply orders. Attention to hospital policies and timely handling of urgent calls are integral to smooth unit operations.

What growth opportunities exist for someone starting as a Unit Secretary Partial Hospital in a full-time day shift??

Starting as a unit secretary offers pathways into hospital administration or specialized clinical support roles. Gaining expertise in hospital systems and developing strong organizational skills can open doors to positions like unit coordinator or administrative assistant within healthcare.

How does working as a Unit Secretary Partial Hospital FT Days at Care New England differ from other healthcare employers??

Care New England emphasizes a collaborative environment with strong ethical standards and innovative medical programs. Employees benefit from a culture promoting research and specialty-trained staff, offering a unique opportunity to contribute to advanced patient care.

Are there unique demands placed on unit secretaries at Care New England’s Butler Hospital compared to other local hospitals??

At Butler Hospital, unit secretaries support mental health partial hospitalization programs, requiring familiarity with specialized patient documentation and multidisciplinary team coordination. The role demands adaptability to handle sensitive patient interactions within a busy clinical setting.

What is the expected salary range for a full-time Unit Secretary in Barrington, RI, working day shifts??

Unit Secretaries in Barrington typically earn between $38,000 and $45,000 annually, depending on experience and hospital size. Given the full-time day schedule and specialized partial hospitalization environment, compensation aligns competitively within Rhode Island’s healthcare support roles.

Could you describe how a unit secretary manages supply inventories and paperwork in a partial hospitalization unit??

Supply management involves tracking and ordering necessary forms, patient folders, and office materials to ensure seamless unit operations. Accurate documentation and maintaining updated staff directories support efficient communication and administrative flow.

Why do hospital unit secretaries often handle emergency phone calls, and how critical is this in partial hospital settings??

Unit secretaries act as communication hubs; managing emergency calls ensures swift response to urgent clinical needs. In partial hospitalization programs, timely relay of information can impact patient safety and overall treatment effectiveness.

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