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Location: Monmouth County, NJ
Work Type: Full time
Job Title:Administrative Assistant / Operations Support
Location:Tinton Falls, NJJob Type:Full-time, HourlySchedule:Monday-Thursday, 9:00AM – 5:00PM Early FridaysSalary:Commensurate with experience
We are seeking a highly organized, front-facing Administrative Assistant to join our wholesale distribution team in Tinton Falls, NJ. This multifaceted role requires a proactive professional, capable of managing a diverse workload that blends accounting operations, administrative projects, sales support, and mid-level HR functions. The ideal candidate thrives in a dynamic, in-person environment and is proficient in managing financial transactions and complex documents.
Key Responsibilities:
- Financial Administration:Manage daily invoicing, including end-to-end processing ofAccounts Payable (AP) and Accounts Receivable (AR)using
- Microsoft Dynamics 365 Business Central .
- Sales & Presentation Support:Provide direct administrative support to the Director of Sales, including preparing and refining
- sales presentations, reports, and marketing materials .
- Customer Interaction:Serve as a primary
- front-facing point of contact for the office, interacting professionally with customers, clients, and vendors both in person and over the phone.
- Operations & Projects:Handle various operations-related projects, acting as a liaison between departments to ensure project timelines and goals are met.
- Human Resources:Potentially assist with mid-level HR tasks, such as maintaining employee records, scheduling interviews, and assisting with onboarding processes.
- Office Management:Manage general office administration, file organization, and coordination of executive schedules as needed.
Qualifications:
- Proven experience in an administrative, bookkeeping, or operations support role.
- High proficiencyin the
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory, with an emphasis on creating professional presentations and managing data in Excel.
- Familiarity with or proven ability to quickly learn financial software;experience with Microsoft Dynamics 365 Business Central is a significant advantage.
- Exceptional written and verbal communication skills required for front-facing customer and executive interaction.
- Demonstrated ability to handle confidential information, particularly related to HR and accounting.
What We Offer:
- Competitive hourly wage based on experience.
- Opportunity to be a key, front-facing member of a growing wholesale distribution team.
- A diverse role offering exposure to sales, accounting, and operations management.
Reference number: 25162
Profession:
Wholesale
Administrative Assistant
Company:
Date posted: 30th Sep, 2025
Freqently Asked Questions
In Tinton Falls, administrative assistants excel by mastering financial tools like Microsoft Dynamics 365 Business Central, alongside advanced Microsoft Office capabilities. Effective multitasking between invoice processing, sales support, and HR duties is vital, especially within wholesale distribution environments demanding both precision and customer interaction.
Administrative professionals here juggle accounting operations, mid-level HR activities such as onboarding, and complex project coordination. This blend necessitates adaptability and confidentiality, ensuring smooth office workflows while supporting sales teams and maintaining employee records efficiently.
Administrative assistants engaging with cross-functional duties often progress into specialized positions like operations coordinator or HR assistant. Exposure to financial software and direct sales support enhances career mobility, especially in New Jersey’s wholesale sectors valuing versatile administrative expertise.
Monmouth County exhibits steady demand for administrative talent, fueled by expanding wholesale businesses. Job seekers benefit from diverse responsibilities that sharpen both technical and interpersonal skills, positioning them favorably in a market that values versatile administrative professionals.
Familiarity with Microsoft Dynamics 365 Business Central is highly advantageous locally, complementing mandatory expertise in the Microsoft Office Suite. While formal certifications aren’t always required, proficiency in these tools significantly enhances an applicant’s competitiveness in Tinton Falls' wholesale environment.
SBH Career provides a multifaceted role blending accounting, sales support, and HR tasks within a growing wholesale team. The company emphasizes in-person collaboration and offers competitive hourly wages aligned with experience, making it an attractive choice for administrative professionals seeking diverse responsibilities.
SBH Career's role uniquely integrates financial administration, direct sales support, and mid-level HR functions, creating a dynamic workload. This contrasts with more narrowly focused administrative jobs, offering richer exposure to cross-departmental projects and customer-facing interactions in Tinton Falls.
Hourly wages for administrative assistants in Tinton Falls typically range from $18 to $25, depending on experience and skill with tools like Microsoft Dynamics 365. Given the role’s complexity blending accounting and operations, compensation tends to lean toward the higher end within the local administrative job market.
Wholesale administrative assistants often handle invoicing, accounts payable/receivable, and liaise directly with clients and vendors. Unlike educational settings, this role demands financial software proficiency and sales support, requiring a balance between operational accuracy and customer-facing professionalism.
Candidates are expected to coordinate multiple projects, maintain office systems, and support executive schedules while ensuring seamless communication across departments. Strong written and verbal skills are essential, as is the ability to handle confidential HR and accounting information with discretion.
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