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Administrative Assistant

Location: Monmouth County, NJ

Work Type: Full time

Job Title:Administrative Assistant / Operations Support

Location:Tinton Falls, NJJob Type:Full-time, HourlySchedule:Monday-Thursday, 9:00AM – 5:00PM Early FridaysSalary:Commensurate with experience

We are seeking a highly organized, front-facing Administrative Assistant to join our wholesale distribution team in Tinton Falls, NJ. This multifaceted role requires a proactive professional, capable of managing a diverse workload that blends accounting operations, administrative projects, sales support, and mid-level HR functions. The ideal candidate thrives in a dynamic, in-person environment and is proficient in managing financial transactions and complex documents.

Key Responsibilities:

  • Financial Administration:Manage daily invoicing, including end-to-end processing ofAccounts Payable (AP) and Accounts Receivable (AR)using
  • Microsoft Dynamics 365 Business Central
  • .
  • Sales & Presentation Support:Provide direct administrative support to the Director of Sales, including preparing and refining
  • sales presentations, reports, and marketing materials
  • .
  • Customer Interaction:Serve as a primary
  • front-facing point of contact
  • for the office, interacting professionally with customers, clients, and vendors both in person and over the phone.
  • Operations & Projects:Handle various operations-related projects, acting as a liaison between departments to ensure project timelines and goals are met.
  • Human Resources:Potentially assist with mid-level HR tasks, such as maintaining employee records, scheduling interviews, and assisting with onboarding processes.
  • Office Management:Manage general office administration, file organization, and coordination of executive schedules as needed.

Qualifications:

  • Proven experience in an administrative, bookkeeping, or operations support role.
  • High proficiencyin the
  • Microsoft Office Suite
  • (Word, Excel, PowerPoint, Outlook) is mandatory, with an emphasis on creating professional presentations and managing data in Excel.
  • Familiarity with or proven ability to quickly learn financial software;experience with Microsoft Dynamics 365 Business Central is a significant advantage.
  • Exceptional written and verbal communication skills required for front-facing customer and executive interaction.
  • Demonstrated ability to handle confidential information, particularly related to HR and accounting.

What We Offer:

  • Competitive hourly wage based on experience.
  • Opportunity to be a key, front-facing member of a growing wholesale distribution team.
  • A diverse role offering exposure to sales, accounting, and operations management.
Consultant

Reference number: 25162

Profession:

Wholesale

Administrative Assistant

Company:

Date posted: 30th Sep, 2025