Butler Hospital is seeking a Unit Secretary for our first floor Adult Partial Program to support our growing team!
Responsibilities:
Observing all general hospital and departmental policies, guiding principles, rules and regulations.
Maintaining patient charts and electronic medical record for admissions, transfers and discharges.
Working within electronic system to ensure labs and other communications/orders are tended to in a timely manner.
Reporting needed repairs to related services.
Making emergency phone calls as directed.
Answering telephone and relaying messages accordingly.
Adhering to Butler Hospital’s service standards.
Supporting other unit secretaries in census programs with similar tasks for their unit as assigned.
Managing unit census/daily attendance and reporting attendance numbers daily.
Maintaining supply orders for designated unit.
Maintains supply of all necessary forms/packets/patient folders
Taking meeting minutes of staff meetings and distributing to staff.
Maintains and keeps current staff list, staff directory of office/phone numbers, and supply of extra office keys.
Manages incoming faxes
Supporting other unit secretary counterparts as needed.
Performing various other clerical duties as needed on unit to support clinical staff, or as assigned by the program manager, including data entry (ie BASIS or other scales), mailing patient information packets, calling patients to provide basic information.
Qualifications:
Education
: High school graduate or equivalent, including course in English, typing, spelling and arithmetic
Training and Experience
: On-the-job training in practices and procedures of the hospital and certain medical terminology. Must be able to perform duties under stress and in a busy environment. **Experience in clerical or like work is required.
Schedule:40/80 Full Times Days- Monday-Friday 7:30 am - 4:00 pm
Care New England Health System (CNE)and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.
EEOC Statement:Care New Englandis an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status
Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.
Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis .
Freqently Asked Questions
A Unit Secretary in a partial hospital setting manages patient charting, coordinates communications like lab orders, supports clinical staff with clerical tasks, and maintains unit supplies. Their role ensures smooth daily operations during daytime hours, focusing on accurate documentation and timely messaging within a busy hospital environment.
Starting as a Unit Secretary in partial hospitalization can open pathways to advanced healthcare administration or clinical support roles. Gaining proficiency in electronic medical records and hospital protocols enhances opportunities to move into unit coordination, scheduling, or health information management within medical facilities.
Candidates with strong clerical experience, familiarity with medical terminology, and proficiency in electronic health records stand out. In Cranston, demonstrating the ability to manage high-pressure hospital environments and excellent communication skills aligns well with local employer expectations like those at Care New England.
Care New England emphasizes adherence to ethical standards and hospital policies, expecting Unit Secretaries to maintain precise patient information and facilitate communication efficiently. The role supports a collaborative team environment, ensuring that clerical functions directly contribute to patient care quality and operational excellence.
This Care New England position involves specialized duties within a partial hospitalization program, requiring expertise in managing census data and coordinating multi-disciplinary communication. Their focus on ethical conduct and integration with clinical teams distinguishes it from more general hospital secretary roles in the region.
Day shifts in Cranston’s partial hospitals often involve managing high patient turnover and coordinating with diverse clinical staff. Benefits include predictable weekday hours and opportunities to engage deeply with patient care processes, but the pace demands strong multitasking and stress management skills.
In Cranston, RI, full-time Unit Secretaries in partial hospital settings typically earn between $35,000 and $43,000 annually. Compensation reflects the specialized nature of the role, local cost of living, and healthcare sector demand, with opportunities for incremental increases based on experience and education.
The Cranston area shows steady demand for hospital unit secretaries, particularly in part-time roles due to flexible scheduling needs. Competition remains moderate, with candidates who have hospital clerical experience and knowledge of electronic medical records enjoying a hiring advantage.
Daily duties include managing patient admissions and discharges in electronic systems, maintaining supply inventories, answering phones, and supporting staff meetings by taking minutes. This role demands accuracy, prompt communication, and collaboration to ensure smooth partial hospitalization program operations.
Care New England equips Unit Secretaries with guidelines and protocols to manage emergency calls efficiently, emphasizing quick response and clear communication. Training includes understanding hospital policies and coordination with clinical teams to maintain safety and service standards during urgent situations.
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