Jobloria
Labor Relations Administrative Secretary
Illinois Department Of Human Services
Location : Springfield, IL, 62701
Job Type : Full Time
Salary : $5148 a month
Date Posted : 1 December 2025
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Labor Relations Administrative Secretary
Springfield, IL, US, 62702
Job Requisition ID:51440Closing Date:11/24/2025 11:59 p.m.Agency:Department of Corrections - Sangamo ComplexClass Title:EXEC SECRETARY II - 14032Skill Option:KeyboardingBilingual Option:NoneSalary:Anticipated Starting Salary $5148 a month; Anticipated Salary Range $5148 - $6178 a monthJob Type:SalariedCategory:Full TimeCounty:SangamonNumber of Vacancies:1Bargaining Unit Code:NoneMerit Comp Code:Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach aDETAILED Resume/Curriculum Vitae (CV)to theMY DOCUMENTSsection of your application if you decide to provide one.
Why Work for Illinois?
Position Overview
As an Executive Secretary, you will be part of our Labor Relations team in a fast-paced environment at one of the largest state agencies in Illinois. Every day brings a new unique labor relations challenge, and you will find your passion for labor relations work exceedingly met when you work with our highly skilled Department of Corrections management team and the inter-agency of Illinois labor professionals. We invite all qualified candidates to apply.
Essential Functions
- Serves as an administrative secretary for the Chief of Labor Relations.
- Maintains automated system on all employee grievances, confidentiality and the dissemination of information on grievance matters within and outside the Agency.
- Composes, keyboards, edits and files various types of correspondence.
- Serves as a liaison for the Labor Relations Office.
- Serves as a travel coordinator for the Labor Relations Office.
- Serves as timekeeper for the Labor Relations Office.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial experience; or completion of high school and four (4) years of secretarial experience.
- Requires ability to type accurately at 55 wpm.
Preferred Qualifications
- Prefers at least two (2) years of experience utilizing manual and automated office equipment.
- Prefers at least (2) years of experience figuring arithmetic computations.
- Prefers at least two (2) years of experience writing memos or other documents and ensuring proper grammar, spelling and punctuation.
- Prefers at least two (2) years of experience utilizing Microsoft Office, such as Word, Outlook, and Excel, or similar software.
- Prefers at least one (1) year of experience providing verbal and written correspondence.
- Prefers at least two (2) years of experience in an office setting multi-tasking, analyzing, and meeting deadlines.
- Prefers at least one (1) year of experience working independently in an office setting for multiple people.
- Prefers at least (2) years of experience in an office setting working with and maintaining confidential and personal information.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Work Hours:8:00 a.m. - 4:00 p.m. Monday - Friday; Sat/Sun offWork Location:Sangamo Complex - 1021 N Grand Ave E, Springfield, Illinois, 62702Agency Contact:Demetria GreenwaldEmail:Demetria.Greenwald@illinois.govPosting Group:Office & Administrative Support; Public Safety
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
Flexible work schedule in some program areas (Flex time and Hybrid options)
Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources
For more information about our benefits, please follow this link: Benefits Information
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Nearest Major Market:Springfield
Freqently Asked Questions
Employers seek proficiency in typing at least 55 wpm, strong organizational abilities, and experience with Microsoft Office tools. Familiarity with handling confidential labor relations documents and managing employee grievance records is highly valued in the Springfield, IL market.
This position serves as a critical hub between labor relations and administrative functions, offering unique exposure to union negotiations and grievance processes. It provides a solid foundation for advancing into labor relations specialist or executive secretary roles, especially in public sector environments.
Managing confidential grievance data while coordinating travel and timekeeping tasks requires multitasking and discretion. Navigating fast-paced labor relations interactions and maintaining accuracy in correspondence editing are common hurdles that test efficiency and communication skills.
This role uniquely blends administrative duties with labor relations expertise, supporting the chief of labor relations within a large state agency. The position demands handling sensitive employee matters, working closely with corrections management, and contributing to labor dispute processes.
Indeed, employees receive competitive monthly salaries ranging between $5,148 and $6,178, plus extensive benefits like health, dental, vision insurance, a pension plan with retirement awards, and paid parental leave. The agency also promotes diversity and offers career development opportunities.
Springfield's government sector shows steady demand for skilled administrative secretaries with labor relations experience. While competition exists, candidates with robust typing skills and knowledge of grievance systems stand a strong chance, especially in agencies valuing confidentiality and multitasking.
Although no specific certifications are mandated, secretarial candidates with formal training in business or secretarial colleges and experience using automated office systems have an advantage. Familiarity with state government protocols and background clearance readiness is important locally.
The department emphasizes diversity, equity, and inclusion while fostering a respectful workplace. Secretaries contribute to meaningful labor relations efforts in corrections, benefiting from flexible work schedules, comprehensive benefits, and a culture committed to employee well-being and justice.
Serving as the administrative backbone, the secretary manages grievance documentation, acts as liaison between labor professionals and management, and supports logistical needs like travel coordination. This integration ensures smooth communication and operational efficiency within the labor relations division.
The anticipated starting salary is approximately $5,148 monthly, with potential earnings up to $6,178 per month depending on experience and qualifications. This range reflects competitive compensation for full-time salaried administrative secretarial roles within Illinois state agencies.
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