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Administrative Secretary
WellSpan Ephrata Community Hospital
Location : York, PA, 17403
Job Type : Full Time
Date Posted : 1 December 2025
Administrative Secretary - Home Health - Days
Full time (40 hours weekly)
Monday - Friday dayshift
Weekend rotation
General Summary
Performs diversified administrative secretarial duties for a department head and department as needed.
Duties and ResponsibilitiesEssential Functions:
- Answers telephones, routes callers, takes messages and provides routine information to callers.
- Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
- Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
- Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
- Establishes and maintains files and records on an ongoing basis.
- Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.
- Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.
- Opens and routes incoming mail; distributes correspondence and other material to staff.
- Orders office supplies as necessary.
- Greets and directs visitors. May register patients in accordance with established policies and procedures.
Common Expectations:
- Maintains established policies and procedures, objectives, quality assessment and safety standards.
- Maintains professional growth and development.
- Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
- Makes travel and lodging arrangements directly or through travel agencies.
QualificationsMinimum Education:
High School Diploma or GED RequiredWork Experience:
- 6 Months Required and
- Secretarial training/general business courses Required
Knowledge, Skills, and Abilities:
- Basic computer skills
- Good interpersonal/communication skills
- Transcription skills
Benefits Offered:
- Comprehensive health benefits
- Flexible spending and health savings accounts
- Retirement savings plan
- Paid time off (PTO)
- Short-term disability
- Education assistance
- Financial education and support, including DailyPay
- Wellness and Wellbeing programs
- Caregiver support via Wellthy
- Childcare referral service via Wellthy
You’re unique and you belong here.
At WellSpan Health, we are committed to treating all applicants fairly, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email at careers@wellspan.org . We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.
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Team Member Benefits
Did you knowwe’ve already invested to keep medical insurance premiums stable and will continue to invest to ensure they remain unchanged in 2026?
Ready to learn more about our comprehensive benefits? Visit WellSpan Benefits .
- Sign on incentives for new employees
- Medical, dental and vision insurance
- Life and accidental death insurance
- PTO bridging
- Short term disability
- Contact us to learn more
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Freqently Asked Questions
York, PA, has a steady demand for administrative roles, especially in healthcare settings like WellSpan Ephrata Community Hospital. Candidates can anticipate moderate competition, emphasizing strong interpersonal and organizational skills to stand out. Familiarity with local healthcare administrative protocols is a plus in this market.
Commuting in York, PA, may involve dealing with peak hour traffic on major routes near WellSpan Ephrata Community Hospital. Prospective employees should consider flexible scheduling or carpooling options to minimize delays and improve daily punctuality for the Monday to Friday day shift with weekend rotations.
Certifications like Certified Administrative Professional (CAP) or medical office administration courses are valued in York's healthcare environment. These credentials, combined with secretarial training and familiarity with electronic health records, can significantly boost employability at institutions like WellSpan.
Administrative Secretaries often focus more on managing communications, scheduling, and clerical support directly for department heads, whereas Administrative Assistants might have broader duties including project coordination. The secretary role tends to be more specialized in documentation and routine office management.
Starting as an Administrative Secretary can lead to roles like Administrative Coordinator, Office Manager, or specialized administrative positions within healthcare. Gaining experience and additional certifications can open doors to supervisory or department support roles, offering upward mobility in administrative services.
WellSpan values not only administrative proficiency but also a commitment to teamwork, patient interaction, and innovation in service delivery. Their focus on professional growth and fiscal responsibility sets a distinctive workplace culture that encourages continuous development.
Administrative Secretaries at WellSpan play a pivotal role by managing communications, coordinating appointments, and supporting department heads, which helps streamline patient services and internal workflows. This integration fosters collaboration across clinical and administrative teams.
In York, PA, Administrative Secretaries typically earn between $35,000 and $45,000 annually, reflecting the local cost of living and healthcare sector standards. This range is competitive with national averages for similar roles, particularly within hospital settings like WellSpan.
Beyond typing and scheduling, skills like transcription accuracy, adeptness with cloud-based software, and patient interaction etiquette are crucial but sometimes underestimated. Mastery of these can greatly enhance efficiency and service quality in healthcare administration.
WellSpan offers comprehensive benefits including health plans, retirement savings, and paid time off, providing a stable work environment. The regular day shift with weekend rotation also supports work-life balance, making it an attractive option for long-term administrative career seekers.
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