Jobloria
Administrative Assistant
Planet Group
Location : Philadelphia,PA
Job Type : Full Time
Salary : $20-24/hour
Date Posted : 1 December 2025
The Planet Group https://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.png http://www.theplanetgroup.com http://www.theplanetgroup.com true
3400 Spruce St, Philadelphia, PA 19104 Philadelphia , PA 19104 US
Administrative Assistant3400 Spruce St, Philadelphia, PA 19104 Philadelphia , PA 19104 US
Posted: 11/06/2025 2025-11-06 2025-12-20 Employment Type: Contract To Hire Job Category: Administrative Job Number: 641261 Is job remote?: No
Job Description
Job Title:Executive Administrative Business Partner
Location:Philadelphia, PA 19104
Contract Length:13 Weeks
Schedule:Full-time, 40 hours/week
Pay Range:$20-24/hour
Executive Administrative Business Partner Qualifications
Executive Administrative Business Partner? Description
The Administrative Assistant will provide front-office and administrative support for the Radiology Administration suite at the Hospital of the University of Pennsylvania. This position is the first point of contact for all visitors and ensures the daily operations of the department run smoothly.
This role is essential in ensuring a seamless and professional experience within the Radiology Administration department.
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Job Title:Executive Administrative Business Partner
Location:Philadelphia, PA 19104
Contract Length:13 Weeks
Schedule:Full-time, 40 hours/week
Pay Range:$20-24/hour
Executive Administrative Business Partner Qualifications
- Minimum 2 years of administrative experience, preferably in a healthcare or academic environment
- Competent in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Familiarity with office equipment: copier, fax, mail machine, printer
- Strong organizational, scheduling, and multitasking skills
- Ability to manage confidential information and provide professional front-office support
Background Check, COVID-19 Vaccine, Drug Screen, Educational Verification, Employment Verification, Hep B, I-9/E-Verify, Influenza Vaccine, National Sex Offender and Predator Register Search, OFAC Sanction, OIG, PA Medicheck, PATCH, References, Resume, SAM Sanction, TdaP Vaccine/Record, Varicella
Executive Administrative Business Partner? Description
The Administrative Assistant will provide front-office and administrative support for the Radiology Administration suite at the Hospital of the University of Pennsylvania. This position is the first point of contact for all visitors and ensures the daily operations of the department run smoothly.
- Scheduling and coordinating meetings for the Vice Chair and Chief Administrative Officer of Radiology
- Managing Radiology conference room calendars
- Acting as backup support for the Director and Associate Director’s administrative staff
- Greeting visitors, managing mail and deliveries, and maintaining organized work areas
- Monitoring and ordering office and kitchen supplies
- Coordinating repairs for copy machines, printers, and mail machines
- Printing and distributing patient correspondence (Mammography, Lung, and Act 112 letters)
- Assisting with meeting setup, calendar and telephone coverage, and overall office organization
- Ensuring a clean and professional environment within administrative and on-call areas
This role is essential in ensuring a seamless and professional experience within the Radiology Administration department.
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Freqently Asked Questions
Philadelphia's healthcare industry shows steady growth, boosting demand for administrative professionals skilled in managing medical office environments. Candidates with healthcare-related administrative experience often find more opportunities due to the specialized needs in hospitals and academic institutions around the city.
Certain background checks and vaccinations, like Hepatitis B and influenza, are often mandatory for healthcare administrative roles in Philadelphia. While formal certifications aren't always required, familiarity with HIPAA compliance and healthcare office protocols significantly strengthens candidacy.
Proficiency in Microsoft Office—especially Outlook, Excel, and Teams—is critical for managing calendars and communications efficiently. Additionally, knowing how to operate office equipment like copiers and printers ensures smooth daily operations in fast-paced executive environments.
They coordinate complex calendars for department executives, arrange meetings, and handle correspondence distribution, ensuring seamless communication flow. This organizational support allows radiology leaders to focus on clinical and strategic priorities without administrative distractions.
At Planet Group, the administrative assistant acts as the frontline for visitor engagement and supports specialized medical administrative functions, including managing sensitive patient correspondence—duties that go beyond basic clerical tasks common in general office settings.
Planet Group fosters a professional and organized environment emphasizing accuracy and confidentiality, especially given its healthcare context. New hires often find a dynamic workplace with a focus on teamwork and supporting executive leadership efficiently.
The role typically pays between $20 and $24 per hour, reflecting competitive compensation for administrative professionals in Philadelphia’s healthcare sector, especially for contract-to-hire engagements requiring specialized skills.
Given Philadelphia's urban layout, proximity to public transit can ease daily commutes to 3400 Spruce St. However, candidates should consider peak traffic times, as congestion could affect punctuality and overall work-life balance.
Handling confidential medical documents and coordinating between clinical staff and executives requires a sharp attention to detail and discretion. Balancing visitor management with administrative tasks in a sensitive healthcare environment adds complexity uncommon in typical office roles.
While two years provides a solid foundation, success often hinges on familiarity with healthcare office dynamics, strong multitasking capabilities, and proficiency in managing executive calendars under pressure—skills developed through relevant industry exposure.
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