Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPYes

The agency in which the vacancy exists.AgencyMental Health, Office of

The job title for the vacancy.TitleAdministrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Central New York Psychiatric Center, HALT, Coxsackie Mental Health Unit, P27170

The job title for the vacancy.Occupational CategoryClerical, Secretarial, Office Aide

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitASU - Administrative Services Unit (CSEA)

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $40391 to $58447 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided.Employment TypeFull-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination.Appointment TypePermanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities.Jurisdictional ClassNon-competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel.Travel Percentage0%

The duties that the incumbent of the vacancy will be expected to perform.Duties DescriptionAre you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:

• Answering phones, providing information to callers, taking messages, and transferring calls as needed

• Managing calendars

• Creating and managing paper and electronic filing systems

• Preparing correspondence

• Maintaining inventory of office supplies

• Arranging for office equipment maintenance and service

The minimum qualifications required for this vacancy.Minimum QualificationsAdministrative Assistant 1 - Minimum Qualifications:

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.

Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

Administrative Assistant Trainee 1 - Minimum Qualifications

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.

OR

Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.

Administrative Assistant Trainee 2 - Minimum Qualifications

Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.

OR

Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

OR

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Central New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.

Additional comments regarding the vacancy.Additional CommentsAll OMH employees receive a generous benefits package including:

• NYS medical, dental, & vision insurance

• Access to tuition assistance programs

• Excellent opportunities for advancement & professional growth

• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave

• NYS Retirement programs

Background checks will be required.

Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).

Administrative Assistant Trainee 1 (NS = Grade 8): $40,391

Administrative Assistant Trainee 2 (NS = Grade 10: $45,081

Administrative Assistant 1 (Grade 11): $47,695 - $58,447

This position is at Central New York Psychiatric Center's Coxsackie Mental Health Unit on the grounds of Coxsackie Correctional Facility in Greene County.

Some positions may require additional credentials or a background check to verify your identity.