Jobloria
Administrative Assistant
Staff Today Inc
Location : Albany, NY, 12207
Job Type : Full Time / Part Time
Salary : $20 / hour
Date Posted : 1 December 2025
STAFF TODAY https://cdn.haleymarketing.com/templates/63131/logo/staff-today-logo-200x200.png http://www.stafftodayinc.com http://www.stafftodayinc.com USD 20 HOUR true
Albany , NY 12207 US
Administrative AssistantAlbany , NY 12207 US
Posted: 09/11/2025 2025-09-11 2025-12-20 Job Number: 25-19887 Pay Rate ($): 20
Health Advocates Network is currently seeking aAdministrative Assistantto work at a facility inAlbany, NY.These areregistrypositions with our company.
Pay Rate:$20 / hour
*W2
Shift details:
Job Descriptions
Education: High School Diploma or Equivalent
The candidate, working with the Legal Assistant II, will perform a variety of paraprofessional and administrative tasks. The candidate must be willing to learn and become familiar with Surrogate Court forms and processes;able to use basic math to review trusts and estates accounting documents;navigate several different enterprise data management systems and the New York State Court Electronic Filing system;be able to take direction;be detail oriented;and have good proof-reading skills.
The legal assistant's specific duties will include:
I . Opening and reviewing incoming mail and documents submitted via email to identify, sort and distribute to the assigned AAGs.
2. Open new matters in NYMatters;create file folders for new matters;organize paper files in filing cabinets.
3. Generate and send registration letters and deposit checks received by the office.
4. Scan court notices, wills, trusts, pleadings and accountings and posting to a Word directory and NYMatters, the office's case management system.
5. Update matters in NYMatters including adding notes and documents;archive files;request archived files;and create and process archive lists.
6. Review files, including informal accountings, for approval by AAG's.
7. Correspond by email and telephone with attorneys, as requested by AAGs.
8. Respond to numerous inquiries from attorneys and the public by telephone and email.
9. Review, print, scan, email and mail legal documents, as requested by AAGs.
I 0. Close files in NYMatters
11. Calendar meetings and deadlines for T & E Section.
12. Assist AAG's in litigation, including preparing petitions and other court documents;compiling and responding to discovery;filing documents in court;and preparing for trial.
13. Other duties as requested by AAGs.
Benefits:
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at(800) 928-5561and ask to speak withJonathan(Monday-Friday 8: 30 AM-5: 00 PM PST).
Health Advocates Network is currently seeking a
Administrative Assistantto work at a facility in
Albany, NY.These are
registrypositions with our company.
Pay Rate:$20 / hour
*W2
Shift details:
37.50 M - FJob Descriptions
Education: High School Diploma or Equivalent
The candidate, working with the Legal Assistant II, will perform a variety of paraprofessional and administrative tasks. The candidate must be willing to learn and become familiar with Surrogate Court forms and processes;able to use basic math to review trusts and estates accounting documents;navigate several different enterprise data management systems and the New York State Court Electronic Filing system;be able to take direction;be detail oriented;and have good proof-reading skills.
The legal assistant's specific duties will include:
I . Opening and reviewing incoming mail and documents submitted via email to identify, sort and distribute to the assigned AAGs.
2. Open new matters in NYMatters;create file folders for new matters;organize paper files in filing cabinets.
3. Generate and send registration letters and deposit checks received by the office.
4. Scan court notices, wills, trusts, pleadings and accountings and posting to a Word directory and NYMatters, the office's case management system.
5. Update matters in NYMatters including adding notes and documents;archive files;request archived files;and create and process archive lists.
6. Review files, including informal accountings, for approval by AAG's.
7. Correspond by email and telephone with attorneys, as requested by AAGs.
8. Respond to numerous inquiries from attorneys and the public by telephone and email.
9. Review, print, scan, email and mail legal documents, as requested by AAGs.
I 0. Close files in NYMatters
11. Calendar meetings and deadlines for T & E Section.
12. Assist AAG's in litigation, including preparing petitions and other court documents;compiling and responding to discovery;filing documents in court;and preparing for trial.
13. Other duties as requested by AAGs.
Benefits:
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at
(800) 928-5561and ask to speak with
Jonathan(Monday-Friday 8: 30 AM-5: 00 PM PST).
Are you sure you want to apply for this job?Please take a moment to verify your personal information and resume are up-to-date before you apply.
Freqently Asked Questions
Albany's job scene shows steady demand for administrative assistants, especially in legal and government sectors. Candidates with familiarity in local court systems and strong organizational skills tend to stand out. Competition can be moderate, so highlighting relevant expertise boosts your chances in this market.
Employers in Albany often appreciate candidates who understand surrogate court procedures and electronic filing systems like NYMatters. While formal certifications aren’t mandatory, proficiency with legal case management software and attention to detail are highly regarded in this region.
A high school diploma or equivalent is typically required to enter administrative roles, complemented by strong communication and organizational abilities. Familiarity with office software, proofreading, and multitasking are vital skills that enhance your effectiveness and career prospects.
Starting as an administrative assistant can open pathways to supervisory or specialized positions such as office manager or legal assistant. Gaining expertise in legal documentation, case management systems, and client correspondence often leads to expanded responsibilities and career growth.
Typical daily tasks include managing incoming mail and emails, organizing files, scheduling meetings, and supporting legal teams with document preparation and case updates. Strong attention to detail and multitasking are key to handling these varied responsibilities efficiently.
Staff Today Inc integrates local legal knowledge into their administrative assistant positions, requiring candidates to navigate New York state court systems and collaborate closely with legal professionals. This focus ensures alignment with Albany’s legal administrative needs.
At Staff Today Inc, administrative assistants engage deeply with surrogate court documentation and electronic filing, alongside traditional office tasks. The role involves direct support for attorneys, providing a specialized experience uncommon in general administrative jobs.
The position offers $20 per hour, aligning well with Albany’s market rates for administrative assistants in legal and corporate sectors. This competitive wage reflects the specialized skills required, including court system familiarity and detailed document handling.
Albany’s manageable traffic and public transit options support reasonable commutes. Candidates residing within the city or nearby suburbs typically find travel times conducive to full-time office schedules, making daily attendance practical for most applicants.
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