Jobloria
Administrative Assistant
Staff Today Inc
Location : New York, NY, 10055
Job Type : Intern
Salary : $20 / hour
Date Posted : 1 December 2025
STAFF TODAY https://cdn.haleymarketing.com/templates/63131/logo/staff-today-logo-200x200.png http://www.stafftodayinc.com http://www.stafftodayinc.com USD 20 HOUR true
New York , NY 10005 US
Administrative AssistantNew York , NY 10005 US
Posted: 11/18/2025 2025-11-18 2025-12-20 Job Number: 25-21462 Pay Rate ($): 20
Job Description
Health Advocates Network is currently seeking aAdministrative Assistantto work at a facility inNew York, NY.These areregistrypositions with our company.
Pay Rate:$20 / hour
*W2
Shift details:
Duties: -Provide a valuable source of new perspectives and potential optimization suggestions for improving the recruitment process.
-Focus on implementing suggestions that are both practical and likely to deliver significant improvements.
-Create a clear plan for implementing the chosen suggestion, including timelines and responsibilities.
-Conduct interviews for temporary employees.
-Coordinate interviews for potential hires.
-Assist with the recruitment and onboarding of new employees by submitting all technical requests to IT and ordering necessary equipment such as desk phones, laptops, and nameplates for new hires.
-Complete all administrative tasks required for year-round intern hiring process. The process includes scheduling interviews, sending correspondence, uploading documents to RMS, completing appointment forms, and other tasks.
-Supervise clerical staff. Assign work;identify and address performance issues;communicate performance issues to supervisees with reports that provide feedback;develop performance improvement plans as needed.
-Supervise mail review, sorting, and distribution to the assigned Assistant Attorney General (AAG).
-Supervise clerical staff assisting with mailings. Assist with mail merges as needed.
-Serve as Bureau's point of contact for the agency for major projects or other agency-wide communications.
-Request court reporter/videographer using Veritext.
-Coordinate translation and interpretation services.
-Report all service issues for six (6) office printers. Receive ordered parts and replace them.
-Serve as the point person for the receipt and distribution of Class Action Fairness Act (CAFA) notices, Labor Law Section 215 notices, and other notices sent by the public to the Labor Bureau.
-Coordinate room reservations for meetings and subpoena hearings.
-Ensure that all visitors are added to the security list for office clearance.
-Communicate with the public and other parts of OAG to resolve issues with mail or court documents.
-Maintain and update Bureau SharePoint which includes: posting calendars, AODs, organization charts, directory, and Labor Bureau Press releases.
-Create and modify documents using Microsoft Office, Adobe Pro, and other programs.
-Post Labor Bureau AODs to office's public website and shared folder.
-Manage non-compete intakes and enter the information into NYMatters.
-Handle phone intakes and input the details into NYMatters. Assign intakes as needed.
-Provide administrative support to Bureau Chief and Deputy Bureau Chief such as scheduling meetings (examples include but are not limited to) i.E. New employee interviews, & subpoena hearings.
-Prepare agendas for meetings.
-Ensure that supervisors are reminded of the deadlines for performance evaluations for competitive employees.
-Schedule all travel arrangements for Bureau Chief, Deputy Bureau Chief, Section Chiefs, AAGs, and administrative staff.
-Utilize SFS website to submit travel receipts and other documents for approval and reimbursement of travel cards.
-Coordinate office equipment and administrative needs with IT and Administration.
-Communicate administrative/building issues with NYCAdminOp.
-Utilize the PAM database to archive documents. Search Archives in PAM and reach out to Records to confirm receipt of FOIL r
-Archiving and filing closed case files and WC cases.
-Attend meetings with the Admin Bureau contacts.
-Coordinate with the Office Assistant to order supplies from the warehouse to maintain an adequate inventory.
-Deliver and collect time-sensitive items from the print shop while managing the attorney's office, mailroom, and other departments within the Office of the Attorney General (OAG).
-Prepare cover letters, fax cover sheets, and envelopes for mailing attorney correspondence.
-Draft office policies and procedures for the handling and distribution of mail and faxes.
Preferred Education: Technical Degree/Certificate Program
Benefits:
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at(800) 928-5561and ask to speak withJonathan(Monday-Friday 8: 30 AM-5: 00 PM PST).
Health Advocates Network is currently seeking a
Administrative Assistantto work at a facility in
New York, NY.These are
registrypositions with our company.
Pay Rate:$20 / hour
*W2
Shift details:
37.5 hours per weekDuties: -Provide a valuable source of new perspectives and potential optimization suggestions for improving the recruitment process.
-Focus on implementing suggestions that are both practical and likely to deliver significant improvements.
-Create a clear plan for implementing the chosen suggestion, including timelines and responsibilities.
-Conduct interviews for temporary employees.
-Coordinate interviews for potential hires.
-Assist with the recruitment and onboarding of new employees by submitting all technical requests to IT and ordering necessary equipment such as desk phones, laptops, and nameplates for new hires.
-Complete all administrative tasks required for year-round intern hiring process. The process includes scheduling interviews, sending correspondence, uploading documents to RMS, completing appointment forms, and other tasks.
-Supervise clerical staff. Assign work;identify and address performance issues;communicate performance issues to supervisees with reports that provide feedback;develop performance improvement plans as needed.
-Supervise mail review, sorting, and distribution to the assigned Assistant Attorney General (AAG).
-Supervise clerical staff assisting with mailings. Assist with mail merges as needed.
-Serve as Bureau's point of contact for the agency for major projects or other agency-wide communications.
-Request court reporter/videographer using Veritext.
-Coordinate translation and interpretation services.
-Report all service issues for six (6) office printers. Receive ordered parts and replace them.
-Serve as the point person for the receipt and distribution of Class Action Fairness Act (CAFA) notices, Labor Law Section 215 notices, and other notices sent by the public to the Labor Bureau.
-Coordinate room reservations for meetings and subpoena hearings.
-Ensure that all visitors are added to the security list for office clearance.
-Communicate with the public and other parts of OAG to resolve issues with mail or court documents.
-Maintain and update Bureau SharePoint which includes: posting calendars, AODs, organization charts, directory, and Labor Bureau Press releases.
-Create and modify documents using Microsoft Office, Adobe Pro, and other programs.
-Post Labor Bureau AODs to office's public website and shared folder.
-Manage non-compete intakes and enter the information into NYMatters.
-Handle phone intakes and input the details into NYMatters. Assign intakes as needed.
-Provide administrative support to Bureau Chief and Deputy Bureau Chief such as scheduling meetings (examples include but are not limited to) i.E. New employee interviews, & subpoena hearings.
-Prepare agendas for meetings.
-Ensure that supervisors are reminded of the deadlines for performance evaluations for competitive employees.
-Schedule all travel arrangements for Bureau Chief, Deputy Bureau Chief, Section Chiefs, AAGs, and administrative staff.
-Utilize SFS website to submit travel receipts and other documents for approval and reimbursement of travel cards.
-Coordinate office equipment and administrative needs with IT and Administration.
-Communicate administrative/building issues with NYCAdminOp.
-Utilize the PAM database to archive documents. Search Archives in PAM and reach out to Records to confirm receipt of FOIL r
-Archiving and filing closed case files and WC cases.
-Attend meetings with the Admin Bureau contacts.
-Coordinate with the Office Assistant to order supplies from the warehouse to maintain an adequate inventory.
-Deliver and collect time-sensitive items from the print shop while managing the attorney's office, mailroom, and other departments within the Office of the Attorney General (OAG).
-Prepare cover letters, fax cover sheets, and envelopes for mailing attorney correspondence.
-Draft office policies and procedures for the handling and distribution of mail and faxes.
Preferred Education: Technical Degree/Certificate Program
Benefits:
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at
(800) 928-5561and ask to speak with
Jonathan(Monday-Friday 8: 30 AM-5: 00 PM PST).
Are you sure you want to apply for this job?Please take a moment to verify your personal information and resume are up-to-date before you apply.
Freqently Asked Questions
In New York City, certifications like Microsoft Office Specialist, project management certificates, or administrative professional diplomas elevate candidates’ profiles. These technical qualifications demonstrate proficiency with essential office tools and organizational skills, making applicants stand out amid the dense talent pool for administrative roles.
Administrative assistants in legal or government sectors in NYC often handle specialized tasks such as coordinating subpoenas, managing confidential documents, and liaising with multiple departments. The role demands meticulous scheduling, adherence to regulatory protocols, and managing communications across diverse stakeholders, reflecting the complexity of public sector operations.
Administrative assistants at firms like Staff Today Inc play a pivotal role by streamlining interview scheduling, coordinating onboarding logistics, and managing candidate communications. Their contributions help optimize recruitment timelines and ensure a smooth transition for hires, which is crucial in fast-paced New York office environments.
New York’s extensive public transit system offers many commuting options, yet peak-hour congestion remains a challenge. Administrative assistants often plan their schedules around subway and bus timetables or choose proximity-based jobs to minimize commute times, balancing work efficiency with the city’s dynamic pace.
Entry-level administrative assistants in New York City typically earn around $20 per hour, aligning with local living costs and market standards. This rate reflects the balance between competitive compensation and the high demand for skilled administrative support within corporate and government sectors.
Staff Today Inc administrative assistants may encounter fast-turnaround recruitment tasks and specialized communication duties tailored to government clients. Navigating registry positions, managing technical equipment requests, and coordinating multi-department efforts require adaptability and familiarity with agency-specific protocols.
At Staff Today Inc, administrative assistants act as central points of contact for major agency projects, ensuring smooth information flow and timely updates. They coordinate meetings, manage document archives, and facilitate interdepartmental collaboration, which is vital in maintaining operational continuity across New York’s government bureaus.
Titles like 'operations administrative assistant' or 'executive administrative assistant' in New York signal added layers of responsibility, such as overseeing office processes or directly supporting senior management. These variations indicate roles that blend clerical duties with strategic support, reflecting diverse organizational needs in a major urban center.
A frequent misconception is that government administrative roles require less technical aptitude; however, many demand rigorous document management, legal knowledge, and adherence to compliance standards. Conversely, private sector positions might emphasize software proficiency and customer service, highlighting the varied skill sets across sectors.
New York’s dense concentration of corporate headquarters, legal firms, and government agencies creates a steady demand for skilled administrative assistants. Economic fluctuations, hiring freezes in public sectors, and competition among staffing firms also shape availability, making adaptability and networking crucial for job seekers.
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