High School Administrative Assistant

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High School Administrative Assistant

Position Title: Administrative Assistant, Upper School

Reports To: Upper School Associate Principals and Upper School Principal

Employment Classification: Noneducational

Position Summary

The Administrative Assistant supports the daily operations of the Upper School office, helping to create a welcoming and well-run environment for students, families, and faculty. Working closely with the Associate Principals, Director of General Studies, and Grade Deans, this role involves organizing information, managing logistics, and assisting with a variety of office needs to help ensure the school day runs smoothly. The Administrative Assistant is expected to model professionalism and discretion, especially when handling sensitive matters or representing the school in communication with families and visitors. This position also requires strong judgment and the ability to work independently to manage time-sensitive and confidential tasks. This is a full-time position that requires a five-day workweek, Monday through Friday, and occasional work on evenings and weekends.

Objectives

· Help maintain accurate and up-to-date student attendance records

· Provide dependable administrative support to school leadership

· Communicate clearly and warmly with families, faculty, and students

· Assist with scheduling and coordination of school activities and exams

· Contribute to a friendly and organized office environment

Responsibilities Include

· Monitor student attendance and lateness; follow up with families and Grade Deans as

needed

· Track morning attendance check-ins for students

· Maintain and update school records, including attendance, room assignments, and schedule

· Support communication between school leaders, teachers, and families with discretion

and clarity

· Greet and direct visitors; respond to phone calls and emails with warmth and professionalism

· Ensure sensitive student and family information is handled with care, confidentiality, and integrity

· Exercise sound judgment and initiative in prioritizing daily responsibilities and responding to needs that arise throughout the school day

· Compose and proofread written communication, including emails and routine correspondence to families, faculty, and staff

· Prepare materials for final exams, including formatting, copying, seating charts, and proctoring assignments

· Help manage school calendars and assist with scheduling meetings and events

· Coordinate with bus companies regarding schedule changes or transportation needs

· Complete forms and documents according to school procedures

· Enter and manage data using Microsoft Office and school software

· Provide general office support such as copying, organizing files, and assisting with special projects

· Assist with organizing logistics for school events or special programming

· Work collaboratively with other office staff to support daily needs

· Maintain a respectful, reliable, and professional presence in the Upper School office

· Support logistics for Ramaz Shabbatons and Retreats, including coordinating

transportation, rooming, and working with Administration; availability for evening or weekend participation may be required

· Additional responsibilities as determined by the Upper School Associate Principals and Upper School Principal

Skills and Competencies

· Comfortable using Microsoft Word, Excel, and other computer programs

· Strong organizational and time management skills

· Clear and friendly communication skills, both spoken and written

· Ability to compose, edit, and proofread professional correspondence

· Strong attention to detail and ability to review information critically

· Familiarity with school operations, procedures, and internal systems

· Commitment to discretion, integrity, and professionalism in all interactions

· Positive, flexible attitude and willingness to help wherever needed

Qualifications

Required

· Bachelor’s degree required

· Prior experience in an administrative or school support role preferred

· Familiarity with school operations or academic calendars is helpful

· Ability to manage multiple tasks in a busy environment

· Hebrew language skills a plus

Compensation

Full time annualized salary of $55,000 - $70,000 (commensurate with relevant experience and education).

Please send resumes to uscareers@ramaz.org.

• Career Type

  Full-time

• Hiring Period

  Next 1-2 Months

• Address

  60 East 78th Street

  
  New York, NY 10075

• Posted on

  May 27, 2025

• Start Date

  Aug 25, 2025

• Salary Range

  $55000 - $70000

• Salary Type

  Annually

Head of School

Upper School Division Head

Director of Major and Planned Gifts

Head of Hill Campus Maintenance