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Administrative Assistant
Planet Group
Location : Cupertino,CA
Job Type : Contractor
Salary : $56-$58.32/hr
Date Posted : 1 December 2025
The Planet Group https://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.png http://www.theplanetgroup.com http://www.theplanetgroup.com true
1 Infinite Loop, IL01 Cupertino, CA 95014 Cupertino , CA 95014 US
Administrative Assistant1 Infinite Loop, IL01 Cupertino, CA 95014 Cupertino , CA 95014 US
Posted: 11/13/2025 2025-11-13 2025-12-20 Employment Type: Contract Job Category: Administrative Job Number: 640858 Is job remote?: No
Job Description
Administrative Assistant
Location:Hybrid onsite in Cupertino, CA
Schedule: 40 hours
Duration:12 Months; potential to extend
Pay:$56-$58.32/hr, DOE
The Planet Groupis looking for aAdministrative Assistantto join our well-known Fortune 500 client on a 12-month contract, working a hybrid schedule in Cupertino, CA.
Administrative Assistant Qualifications:
Administration Assistant Description:
Administrative AssistantHybrid onsite in Cupertino, CA
Location:
Schedule: 40 hours
Duration:12 Months; potential to extend
Pay:$56-$58.32/hr, DOE
The Planet Groupis looking for a
Administrative Assistant
to join our well-known Fortune 500 client on a 12-month contract, working a hybrid schedule in Cupertino, CA.
Administrative Assistant Qualifications:
- 4+ years experience supporting Sr Manager level or higher discipline leads and/ or cross-functional teams in an administrative / coordination capacity
- Bachelor's degree or equivalent experience
- Experience working with/understanding the needs of creative organizations
- Experience collaborating with distributed teams — the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC timezones
- Experience planning, coordinating and communicating team meetings and events, in person and virtually with distributed teams
- Comfortable operating as part of a greater team of administrative assistants that support one another
- Strong attention to detail and accuracy
- Superior organization skills - has an organized approach to time management, and is adaptable to inevitable changes
- Works effectively with minimal guidance and supervision, and can independently problem solve
- Adept and professional in communication with cross functional stakeholders and senior management
- Consistently adapts/improves their processes to get things done more effectively
- Discretion in handling confidential materials and issues
- Experience with virtual collaboration tools (Quip, Slack, Webex)
- Willingness to be available after business hours on occasion
- Highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly
- Tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment
- Significant experience in assisting senior leaders in current or past positions
- Ability to complete all physical requirements of the job with or without a reasonable accommodation
Administration Assistant Description:
- Coordinate between multiple team leads and their respective groups and cross-functional partners
- Assist Creative Operations senior leaders and their teams with administrative tasks
- Heavy calendar management
- Meeting prioritization and scheduling between multiple senior leads, their teams and cross functional partners
- Adjust schedules due to changes from conflicting meetings that come up last minute
- Liaise with executive admins to coordinate scheduling of key leadership meetings
- Arrange domestic and international travel and process expense reports as needed
- Assist with note-taking in select meetings and help drive post-action items
- Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, business off- sites, and Town Hall meetings
- Occasionally handle increased durations of walking and standing, and lifting and carrying of items up to 25 pounds
- Liaise with local site teams and corporate meetings and events teams as needed
- Answer correspondence and redirect as needed to appropriate team members
- Assist with communicating team updates
Please take a moment to verify your personal information and resume are up-to-date before you apply.
Freqently Asked Questions
Administrative assistants in Cupertino often juggle meetings and communications spanning North America, EMEA, and APAC regions. Mastery in scheduling tools and flexible availability are crucial to ensure seamless collaboration despite time differences, making this role vital in maintaining efficient global team operations.
Thriving in a hybrid setup demands exceptional organizational prowess, adaptability, and clear communication. Administrative professionals must balance onsite presence with virtual collaboration, often coordinating complex calendars and facilitating smooth interactions among distributed teams across multiple locations.
Cupertino's tech-driven economy means administrative positions are in steady demand but attract highly qualified candidates. Expect competition to be strong, especially for roles supporting senior management, with employers valuing extensive experience and proficiency in digital collaboration platforms.
Contract roles for administrative assistants in Cupertino generally offer hourly pay between $56 and $58.32, depending on experience. This reflects the region's higher living costs and the specialized skills needed to support senior executives in dynamic, fast-paced environments.
Employers prioritize meticulous attention to detail, advanced calendar management, and the ability to independently solve scheduling conflicts. Effective communication across cross-functional teams and discretion with confidential information also rank high among sought-after competencies.
They rely on proactive communication, flexibility, and real-time calendar updates through tools like Slack and Webex. Anticipating potential conflicts and maintaining strong relationships with executive admins ensures swift adjustments that keep leadership teams productive.
Planet Group provides the opportunity to contribute to Fortune 500 clients within a supportive network of administrative professionals. The hybrid working model and exposure to creative, cross-continental teams enhance skill development in global coordination and executive support.
This position demands a deep understanding of creative workflows, assisting senior leaders by organizing meetings, events, and communications tailored to dynamic project needs. Collaboration across diverse teams fosters an environment where administrative support drives creative efficiency.
Experienced administrative assistants often progress into executive assistant roles, office management, or project coordination positions. Developing strong leadership skills and mastering cross-functional communication can open doors to strategic operational roles within organizations.
Certifications like Certified Administrative Professional (CAP) or proficiency in collaboration software (e.g., Quip, Slack) significantly enhance a candidate's profile. Local employers value continuous learning that sharpens organizational and digital communication capabilities.
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