Jobloria
Office Assistant
Eskaton
Location : Carmichael, CA, 95608
Job Type : Full Time
Date Posted : 1 December 2025
Office Assistant - Assisted Living (Full Time: Monday - Friday)
Posting Details
Job Details
Description
Position Summary:
The General Office Assistant is responsible for organizing and maintaining medical records and reviews all charts for completion and accuracy. The assistant obtains signatures from physicians for medical records, files all reports in the appropriate medical records and assist with billing information. In addition, will be responsible for generalized office duties. Maybe the primary individual to answer and direct incoming calls.
Position Responsibilities include:
• Organizes and maintains the open and closed medical records per procedure.
• Monitors medical records for compliance with licensing requirements, reporting problems to the Business Office Manager.
• Assembles charts and inserts in a timely fashion.
• Regularly files all reports for the patient's medical record per established guidelines and time-lines.
• Maintains tracking logs and patient outcomes in an organized and accessible manner.
• Maintains plans of care and supplemental orders from physicians in a timely and complete manner.
• Provides follow up for physician signature per procedure and reports problems in obtaining physician signatures to appropriate nursing supervisor, within given time frames.
• Demonstrates appropriate filing, record keeping and photocopying skills.
• Performs on-call responsibilities as assigned.
Qualifications
Education:
High School graduate or GED.
Training and Experience:
One (1) year of medical clerical experience preferred. Able to learn to operate a laptop computer to perform clinical documentation and keyboarding or typing skills; previous experience preferred.
Job Knowledge:
Knowledge of filing, record keeping, data entry, various computer programs and photo reproduction equipment.
Qualifications
Skills
Behaviors
Motivations
Education
Experience
Licenses & Certifications
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Freqently Asked Questions
In Carmichael, CA, standout Office Assistants typically master meticulous medical record management, strong typing skills, and familiarity with clinical documentation software. Attention to detail and effective communication also elevate performance, aligning with local healthcare compliance standards.
Starting as a general office aide often opens doors to roles like administrative coordinator or medical office specialist. Continuous skill-building in data management and compliance can lead to supervisory positions within healthcare support services over time.
Healthcare Office Assistants focus heavily on organizing medical charts, ensuring timely physician signatures, and compliance tracking, unlike typical office roles. Their workflow is tightly linked to patient care documentation and regulatory standards, requiring precision and confidentiality.
Eskaton emphasizes compassionate support and meticulous administrative accuracy in its Office Assistant positions. The company’s culture fosters teamwork within assisted living environments, encouraging proactive communication and adherence to healthcare protocols.
Eskaton’s Office Assistants often navigate complex medical record systems and time-sensitive physician follow-ups. Balancing administrative tasks with maintaining patient confidentiality adds a layer of responsibility distinct from more generalized office roles.
Carmichael shows steady demand for Office Assistants skilled in medical record keeping, driven by a growing assisted living sector. Local healthcare facilities prioritize candidates who can ensure compliance with California’s licensing regulations.
Many office assistants in Carmichael rely on personal vehicles due to limited public transit. However, carpooling and biking are growing options, supported by local infrastructure improvements aimed at reducing commute times within this suburban area.
Office Assistants in Carmichael, CA typically earn between $32,000 and $42,000 annually, depending on experience and medical clerical skills. Positions with healthcare focus, like those at Eskaton, may offer competitive pay reflecting the specialized nature of duties.
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