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Administrative Coordinator
Planet Group
Location : New York,NY
Job Type : Contractor
Salary : $27-31
Date Posted : 1 December 2025
The Planet Group https://cdn.haleymarketing.com/templates/63515/logos/theplanetgroup-200x200.png http://www.theplanetgroup.com http://www.theplanetgroup.com true
61 Claremont Avenue New York , NY 10032 US
Administrative Coordinator61 Claremont Avenue New York , NY 10032 US
Posted: 10/30/2025 2025-10-30 2025-12-20 Employment Type: Contract Job Category: Administrative Job Number: 640142 Is job remote?: No
Job DescriptionAdministrative Coordinator
Hourly: $27-31
4+ month contract, 12/11/2024 - 3/15/2025
Hybrid- NYC
Must Haves:Preferred Skills:Job Summary/Description:A leading University is seeking an Administrative Coordinator to support the team in managing and coordinating various projects and operations. Reporting directly to the Chief Operating Officer (COO), this position plays a vital role in ensuring the efficient execution of projects and the alignment of ongoing initiatives with organizational goals. The successful candidate will be responsible for the following:This role requires an individual who is proactive, highly organized, and capable of supporting a dynamic research environment. The ideal candidate will demonstrate a keen ability to manage multiple tasks and contribute to the successful achievement of the teams mission to advance the field of data science.
Administrative Coordinator
Hourly: $27-31
4+ month contract, 12/11/2024 - 3/15/2025
Hybrid- NYC
Must Haves:
- High School diploma and 8+ years experience, Associates +5 years experience or Bachelor’s degree and 2+ years experience of administrative support experience in a professional setting (calendar management, expense management)
- Strong written and verbal communication skills (interacts with students, staff, faculty, and external stakeholders)
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and G-Suite (Gmail, Drive, Sheets, Docs)
- Excellent organizational, time management, and interpersonal skills
- Familiarity with data management and project coordination
Preferred Skills:
- Bachelor's degree
- Experience in higher education or academic administration
- Proficiency in project management software (e.g., Asana, Trello, MS Project).
- Experience supporting large, complex projects
- Experience supporting HR functions, posting jobs, reviewing resumes, and assisting with candidate selection processes.
Job Summary/Description:A leading University is seeking an Administrative Coordinator to support the team in managing and coordinating various projects and operations. Reporting directly to the Chief Operating Officer (COO), this position plays a vital role in ensuring the efficient execution of projects and the alignment of ongoing initiatives with organizational goals. The successful candidate will be responsible for the following:
- Project Planning & Coordination: Assist in developing project plans, timelines, and deliverables, ensuring timely and within-scope project completion. Coordinate resources, stakeholders, and tasks to facilitate smooth project execution.
- Data & Information Management: Collect, analyze, and synthesize data from ongoing projects to ensure alignment with DSI's strategic objectives.
- Administrative Support: Provide comprehensive administrative assistance, including calendar management for senior leadership, preparing reports, and supporting day-to-day operations.
- Communication & Coordination: Liaise with internal and external stakeholders, managing communications and contributing to the efficient flow of information.
- General Office Operations: Maintain organizational systems for documents, resources, and office supplies to ensure smooth functioning of the office.
Please take a moment to verify your personal information and resume are up-to-date before you apply.
Freqently Asked Questions
Success as an Administrative Coordinator in New York's hybrid work environment often hinges on strong organizational skills, proficiency in Microsoft Office and G Suite, plus at least a couple of years managing administrative duties. Experience with project coordination software like Asana enhances your ability to thrive amid dynamic university operations.
Collaborating directly with a COO, an Administrative Coordinator becomes integral in streamlining communications, managing complex project timelines, and ensuring administrative tasks align with strategic goals, particularly within an academic setting focused on advancing data science research.
Starting as an Administrative Coordinator in a university can open doors to senior administrative roles, project management positions, or specialized functions like HR coordination, especially when backed by a bachelor's degree and experience handling multifaceted projects.
The $27 to $31 hourly wage aligns well with New York's administrative contract roles, balancing the city's higher living costs against the specialized hybrid responsibilities of supporting senior leadership and managing project coordination in higher education.
Navigating New York City’s traffic and public transit schedules can impact punctuality for hybrid roles. Coordinators must plan for variable commute times, especially when coordinating on-site meetings at the 61 Claremont Avenue office, balancing remote work days effectively.
With New York's dense talent pool, landing an Administrative Coordinator role in a prestigious university setting requires demonstrating advanced administrative capabilities, strong communication, and familiarity with project management tools to stand out amid numerous qualified applicants.
Planet Group’s Administrative Coordinator roles often emphasize hybrid project management and operational alignment within academic research, demanding proactive multitasking and stakeholder engagement beyond standard administrative duties.
At Planet Group, administrative coordinators juggle detailed calendar management, data synthesis, and communication facilitation to support complex projects, ensuring operations run smoothly while advancing organizational priorities within a hybrid NYC setting.
Expect regular use of Microsoft Office Suite and G Suite platforms for document management and communication. Additionally, project management apps like Asana and Trello are frequently utilized to track progress and coordinate resources efficiently.
Mastering multitasking, clear communication with diverse stakeholders, and familiarity with data management are crucial. Combining these with proficiency in administrative software and an understanding of higher education workflows positions candidates for success.
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